Adoptions - Incomplete Files - Series No. 010434

Documents an attempt to change a person's legal rights toward natural parents that is not completed. Records may consist of docket and index, adoption case files and petitions.

Retain 10 years, then destroy (Code of Virginia, Section 17.1-213(B)(7)) in compliance with No. 8 on schedule cover page.

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Agricultural Chattel Deeds of Trust - Post- 1912 - Series No. 010436

Defunct records series Documents non-real property mortgages.

Retain 20 years after lien expires, then destroy (Code of Virginia, Section 8.01-241).

Note: In 2005, files closed in 1984 and previous may be destroyed as indicated.

Attorney's Fees Records - Series No. 010437

Documents court-appointed attorneys' allowance list, time sheets, and billings to Supreme Court.

Retain 3 years, then destroy.

Note: In 2005, files closed in 2001 and previous may be destroyed as indicated.

Bank Statements - Series No. 010438

Documents bank transactions of clerk or court, including deposits, withdrawals and any other fees and credits to account.

Retain 3 years after audit, then destroy (Code of Virginia, Section 17.1-211).

Note: In 2005, files closed in 2001 and previous may be destroyed as indicated.

Blood Test Cards - Series No. 010439

Defunct records series Documents results of blood tests that once were required for marriage license applications.

Destroy accumulations

Board of Supervisors Financial Records - Series No. 010441

Documents financial transactions of board.

Retain 5 years after audit; then obtain governing body's authorization to destroy.

Note: In 2005, files closed in 1999 and previous may be destroyed as indicated.

Cases, Civil - Habitual Offender - Series No. 010445

Documents cases pertaining to declarations of habitual offender status and full restoration of driving privileges.

Retain 10 years, then destroy (Code of Virginia, Section 17.1-213(B)(13)).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Case Papers, Civil, District Court - Prior to Jan. 1, 1985 - Series No. 010446

Documents district court cases concerning civil or private rights and remedies. May include warrants in debt and unlawful detainers. Refer to Code of Virginia, Section 16.1-116, 16.1-69.58.

Retain 20 years after judgment; if there is no motion to extend, then destroy (Code, Section 16.1-118). Or, destroy if: (1) Retained for 1 year after order of dismissal. (2) Judgment is barred. (3) There is no service of warrant or motion or other process or summons on any defendant, and 1 year has elapsed from the date of such process or summons. (4) Ordered by the judge.

Note: In 2005, files closed in 1984 and previous may be destroyed as indicated. All Circuit Court Records Offices may destroy all files in this series in 2005, as the maintenance of this series by Circuit Courts ceased on January 1, 1985.

Cases, Ended Chancery and Law - Other cases ended after 1912 - Series No. 010450

Documents cases administered according to system of equity and/or common law procedure. Includes pleadings and orders.

After separating cases which have historical, genealogical or sensational significance, destroy 20 years after court order date (Code of Virginia, Section 17.1-213(C)(1)).

Note: In 2005, files closed in 1984 and previous may be destroyed as indicated.

Cases, Ended Chancery and Law - Post-1912 Voluntarily dismissed - Series No. 010452

Documents law and chancery matters that are voluntarily dismissed, including nonsuits, cases dismissed as settled and agreed, cases that are dismissed with or without prejudice, cases discontinued or dismissed under 8.01-335 and district court appeals dismissed under Section 16.1-113 prior to 1988.

Retain 10 years; then destroy (Code of Virginia, Section 17.1-213(B)(7)).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Cases, Ended Criminal - Dismissed - Series No. 010453

Documents criminal cases which were dismissed by the judge, including those not a true bill, acquittals and not guilty verdicts.

Retain 10 years after court order date, then destroy (Code of Virginia, Section 17.1-213(C)(2)).

Note: In 2005, files closed in 1984 and previous may be destroyed as indicated.

Cases, Ended Criminal (Felony convictions) - Other cases post-1912 - Series No. 010456

Documents criminal cases involving infractions of law for crimes of a more serious nature than misdemeanors.

After separating cases which have historical, genealogical or sensational significance, destroy 20 years after sentencing date or when the sentence term ends, whichever comes later (Code of Virginia, Section 17.1-213(C)(3)).

Note: In 2005, files closed in 1984 and previous may be destroyed as indicated.

Cases, Ended Criminal (Misdemeanors and Traffic Cases) - Other Cases - Series No. 010459

Documents cases involving offenses generally punishable by fine, penalty, forfeiture or imprisonment other than in a penitentiary. Includes cases commenced on a felony charge but concluded as a misdemeanor.

After separating cases which have historical, genealogical or sensational significance, destroy 10 years after court order date (Code of Virginia, 17.1-213(B)(8)).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Cases, Ended Divorce - Without Real Estate Transaction - Series No. 010461

Documents cases in which court has decreed a marriage dissolved and no title to real estate was established, conveyed or condemned by order or decree of court.

After separating cases which have historical, genealogical or sensational significance, destroy 20 years after court order date (Code of Virginia, Section 17.1-213(C)(1)).

Note: In 2005, files closed in 1984 and previous may be destroyed as indicated.

Cases, Nolle Prosequi - Post - 1912 - Series No. 010463

Documents cases which were not prosecuted or were voluntarily withdrawn from Prosecution.

Retain 10 years; then destroy (Code of Virginia, Section 17.1-213(B)(6)).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Checks, Canceled - Series No. 010465

Documents financial transactions of clerk and court paid by check and processed by bank.

Retain 3 years after audit; then destroy (Code of Virginia, Section 17.1-211).

Note: In 2005, files closed in 2001 and previous may be destroyed as indicated.

Commissioner of Accounts Records - Post-1912 - Series No. 010468

Documents matters relating to settlement of estates, including fiduciary's vouchers, inventories, appraisements, original accounts of sales, vouchers, lists of sales and settlements of accounts that are recorded in the Will Book or Fiduciary Account Book, per responsibilities of Commissioner of Accounts (Code of Virginia, Section 17.1-231).

Return originals to fiduciary or other filing party, if requested or determined by commissioner. Retain 3 years after final settlement and appropriate recordations have been made, then destroy in compliance with Code, Section 26-37.

Note: In 2005, files closed in 2001 and previous may be destroyed as indicated.

Concealed Handgun Permit Applications - Series No. 010469

Documents applications by individuals requesting permission to carry a concealed handgun.

Retain 10 years after application is approved or denied; then destroy (Code of Virginia, Section 17.1-213(B)(2)).

Note: In 2005, files closed in 1984 and previous may be destroyed as indicated.

Conditional Sales Contracts - Series No. 010470

Defunct records series

Retain 10 years; then destroy (Code of Virginia, Section 17.1-213(B)(1)).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Conservator of the Peace (Special) Petitions - Series No. 010471

Documents applications by individuals petitioning the court for appointment to police certain locations. Contains original petition and summary report of background investigation. Police department maintains original investigation file. Appointments are granted by the court (Code of Virginia, Section 19.2-13) and entered into Order Book.

Retain 10 years after appointment is no longer active, or after all cases involving appointee have been adjudicated, whichever is longer; then destroy (Code, Section 17.1-213(B)(12)).

Note: In 2005, files closed in 1984 and previous may be destroyed as indicated.

Court Reporter Records - Civil Cases - Series No. 010474

Documents original shorthand notes or other original records filed with circuit court clerk, such as audio tapes, stenographer notes, videotapes, shorthand notes.

Retain 5 years after close of case, then destroy (Code of Virginia, Section 17.1-128).

Note: In 2005, files closed in 1999 and previous may be destroyed as indicated.

Court Reporter Records - Felony Cases, Appealed - Series No. 010475

Documents original shorthand notes or other original records filed with circuit court clerk, such as audio tapes, stenographer notes, videotapes, shorthand notes.

Retain 5 years after an appeal is taken and transcript prepared, then destroy (Code of Virginia, Section 19.2-165).

Note: In 2005, files closed in 1999 and previous may be destroyed as indicated.

Court Reporter Records - Felony Cases, Not Appealed - Series No. 010476

Documents original shorthand notes or other original records filed with circuit court clerk, such as audio tapes, stenographer notes, videotapes, shorthand notes.

Retain 10 years if no appeal, then destroy (Code of Virginia, Section 19.2-165).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Dockets - Series No. 010479

Documents schedule of proceedings of court.

Retain as long as administratively necessary, then destroy.

Executions (fieri facias) - Post-1913 Successfully Served - Series No. 010483

Documents judicial writ directing sheriff to satisfy judgment from debtor's property.

Retain 10 years; then destroy (Code of Virginia, Section 17.1-213(B)(11)).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Executions (fieri facias) - Post-1912 Unable to Serve - Series No. 010485

Documents judicial writ directing sheriff to satisfy judgment from debtor's property.

Retain 2 years after date of return, then destroy (Code of Virginia, Section 8.01-484).

Note: In 2005, files closed in 2002 and previous may be destroyed as indicated.

Expungements - Series No. 010486

Documents case records that court has ordered obliterated or expunged so as to remove all reference to their existence. Refer to Code of Virginia, Section 19.2-392.2.

Destroy originals and copies upon receipt of court order.

Fee Books - After 1912 - Series No. 010489

Defunct records series Documents fees paid to clerks and sheriffs for certain services.

Retain 3 years after audit; then destroy (Code of Virginia, Section 17.1-283).

Note: In 2005, files closed in 2001 and previous may be destroyed as indicated.

Financial Statements to Compensation Board - Series No. 010491

Documents statement of fees, allowances, commissions, salaries and other compensations of office. Refer to Code of Virginia, Section 17.1-283.

Retain 3 years, then destroy.

Note: In 2005, files closed in 2001 and previous may be destroyed as indicated.

Financing and Continuation Statements (Uniform Commercial Code)- Series No. 010492

Documents secured transactions involving businesses.

Retain 5 years after filing of financing statement or most recent continuation statement, then destroy unless litigation is threatened or pending and a written notice has been filed with the court (Code of Virginia, Section 8.9-403(7)).

Note: In 2005, files closed in 1999 and previous may be destroyed as indicated.

FMS and CAIS Financial Records - Daily Reports Including Receipt Register and From Last Workday of Month - Series No. 010493

Documents transactions on automated accounting systems. Includes Daily Receipt Register (BR02) and all daily reports from last workday of month. Supreme Court of Virginia maintains master copy of these records.

Retain until audited and audit report is received; then destroy.

FMS and CAIS Financial Records - Other Daily Reports - Series No. 010494

Documents transactions on automated accounting systems. Includes other daily reports, including PCR reports and PCR receipt copies. Supreme Court of Virginia maintains master copy of these records.

Destroy after performing a monthly closing on the FMS. This closing includes reconciliation of bank statement and resolution of all accounting problems.

FMS and CAIS Financial Records - Other Types of Reports - Series No. 010495

Documents transactions on automated accounting systems. Includes monthly, quarterly and yearly reports, and other computer generated reports. Supreme Court of Virginia maintains master copy of these records.

Retain until audited and audit report is received, then destroy.

Garnishments - Series No. 010496

Documents collection by execution against a third party defendant to obtain satisfaction of indebtedness.

Retain 10 years after conclusion; then destroy (Code, Section 17.1-213(B)(10)).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Habeas Corpus, Writ of - Series No. 012046

Documents common-law writs issued to bring a party before a court or judge. Refer to Code of Virginia, Section 8.01-654 -- 667.

Retain 20 years after completion of sentence, then destroy.

Note: In 2005, files closed in 1984 and previous may be destroyed as indicated.

Indexes to Nonpermanent Records - Series No. 010500

Books containing references, alphabetically or chronologically arranged, to the contents of a series or collection of documents or volumes.

Destroy indexes to nonpermanent records when those records are destroyed

Judgments, Abstracts or Originals - Post-1912 - Series No. 010503

Documents the process and determination of the court in resolving a dispute. Includes abstracts, originals and judgment docket book. Refer to Code of Virginia, Section 17.1-232.

Retain 20 years, then destroy (Code, Section 8.01-251(A); Section 8.01-446).

Note: In 2005, files closed in 1984 and previous may be destroyed as indicated.

Jurors, Lists of - Series No. 010504

Documents individuals deemed eligible, based on locality jury commissioners' determinations, to serve on a jury. Includes juror qualification questionnaires. Refer to Code of Virginia, Section 8.01-345.

Retain 3 years after submission, then destroy.

Note: In 2005, files closed in 2001 and previous may be destroyed as indicated.

Land Tax Books - Series No. 010506

Documents the taxes charged by a locality for land in its jurisdiction, ownership of the property, and payment of the taxes.

Retain permanently (Code of Virginia, Section 58.1-3310). Microfilm books in accordance with Library of Virginia standards; send 1 copy of microfilm to LVA for security storage and 1 copy to Archives, LVA. Books dated from 1901-2005 that have been microfilmed may be destroyed.

Note: In 2005, books for 1900-2005 that have been microfilmed, and for which a security copy of the master film(s) has been deposited with Imaging Services and one set of copy films with the Archives, LVA, may be destroyed as indicated.

Licenses, Hunting, Fishing and Trapping - Series No. 010507

Documents payment of fees by individuals to Department of Game and Inland Fisheries for permission to hunt, fish or trap.

Retain 3 years after audit, then destroy.

Note: In 2005, files closed in 2001 and previous may be destroyed as indicated.

Liens, Suits to Enforce - Post-1912 - Series No. 010509

Documents claims, encumbrances or charges on property for payment of debt, obligation or duty. Includes mechanics' liens. Recorded in Deed Book and indexed, unless otherwise specified in Code of Virginia, Section 17.1-229.

Retain 10 years after conclusion; then destroy (Code, Section 17.1-213(B)(9)).

Note:  In 2005, files closed in 1994 and previous may be destroyed as indicated

Minister Appointments - Post-1912 - Series No. 010515

Documents appointments to perform marriage ceremonies within a jurisdiction.

Retain 10 years; then destroy (Code of Virginia, Section 17.1-213(B)(3).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Misdemeanor and Traffic Infractions, Appealed - Series No. 010518

Documents misdemeanor charges that commenced as a felony but concluded as a misdemeanor.

Retain 10 years: then destroy (Code of Virginia, Sections 16.1-69.55 and 17.1-213(B)(8)).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.

Name, Changes of - Post-1912 - Series No. 010520

Documents court's decree allowing individual to change name. Includes resumption of maiden name (Code of Virginia, Section 8.01-217).

Retain ended case papers 10 years; then destroy (Code of Virginia, Section 17.1-213(B)(5)).

Note: In 2005, files closed in 1994 and previous may be destroyed as indicated.