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Records Management Forms

Submit forms that are completed in full and type-written (except signatures).

Which form do I use?

Archival Transfer List and Receipt (ARC-1 Form)

  • ARC-1 Preparation Instructions (pdf)
  • Blank ARC-1 Form (Word)
  • Blank ARC-1 Continuation Form (Word)

Archival Transfer Folder List (ARC-2 Form)

  • ARC-2 Preparation Instructions (pdf)
  • Blank ARC-2 Form (Word)
  • Blank ARC-2 Continuation Form (Word)

Archival Microform Transfer List and Receipt (ARC-3 Form)

  • ARC-3 Preparation Instructions (pdf)
  • Blank ARC-3 Form (Word)
  • Blank ARC-3 Continuation Form (Word)

Certificate of Records Destruction (RM-3 Form)

  • RM-3 Preparation Instructions (pdf)
  • Volume Estimation Table (pdf)
  • Blank RM-3 Form (Word)
  • Completed Sample RM-3 (pdf)

Records Center Retrieval Request (RM-18 Form)

Note: Continue to use RM-18 until further notice.

Records Survey (RM-19 Form)

  • RM-19 Description & Preparation Instructions (pdf)
  • Blank RM-19: Two pages (Word)

Records Locator Inventory (RM-20 Form)

  • RM-20 Description & Preparation Instructions (pdf)
  • Blank RM-20 template (Word)
  • Blank RM-20 template (Excel)

Records Officer Designation and Responsibilities (RM-25 Form)