State Historical Records Advisory Board

Purpose, Powers, and Duties | Statewide Strategic Plan | Mission | National Historical Publications and Records Commission (NHPRC) | More Information | Meeting Agendas & Summaries | Modern Archives Institute Scholarship | Archives Month

Board Members

Purpose, Powers, and Duties

The State Historical Records Advisory Board (SHRAB) serves as the central advisory body for historical records planning and related projects developed and carried out by the state. The board may publish and sponsor surveys of conditions and needs of historical records in the state, review records and proposals by institutions in the state, and make recommendations to the National Historical Publications and Records Commissions (NHPRC).

Central to this mission are:

  1. Developing and submitting to the Commission state priorities for historical records as part of a state board plan;
  2. Promoting an understanding of the role and value of historical records;
  3. Soliciting or developing proposals for NHPRC grant projects;
  4. Reviewing proposals by institutions in the state and making recommendations about these to the Commission;
  5. Fostering and supporting cooperative networks and programs dealing with historical records;
  6. Reviewing through reports and otherwise monitoring the operation and progress of projects in the state financed by NHPRC grants;
  7. Advising the State Archives and other statewide archival, records, or information agencies.

Strategic Plan

The five objectives of the plan are of equal importance. The Virginia Board is the primary facilitator of the strategic plan with the Library of Virginia providing primary support. The tasks are assigned level one or level two priorities, with level one priorities receiving the most emphasis. SHRAB will review grant proposals with an emphasis on how they complement the Statewide Strategic Plan and meet the priorities of the plan.

The strategic plan will continue to be evaluated by SHRAB and priorities will be reviewed for changes, additions, or deletions as required by the needs of the archival and records management community.


The State Historical Records Advisory Board shall promote and support statewide policies and practices that ensure the preservation of and access to the commonwealth's public and private historical records. The Board by federal mandate shall review grant proposals submitted to NHPRC. The Board shall also coordinate and implement the Statewide Strategic Plan.


(Note: The asterisk signifies items targeted for grant funding)
#1 LEADERSHIP: Promote and support statewide policy and management practices that ensure the preservation and use of the commonwealth's historical records (including electronic) both public and private.

Level One Priorities:

Level Two Priorities:

#2 PUBLIC / PRIVATE RECORDS: Encourage the management of public and private records and collection development through: surveying repositories, supporting maintenance and preservation of collections, and promoting identification and dissemination of collection information.

Level One Priorities:

#3 ELECTRONIC RECORDS: Encourage development and implementation of electronic records systems that insure the preservation of data/information deemed of permanent historical value.

Level One Priorities:

Level Two Priorities:

#4 ACCESS/PRIVACY: Promote access to records consistent with public interest, right to access, and privacy protection law.

Level One Priorities:

Level Two Priorities:

#5 PRESERVATION/DISASTER PLANNING: Promote development of guidelines, including disaster planning, to ensure preservation of historical records.

Level One Priorities:

Level Two Priorities:

National Historical Publications and Records Commission (NHPRC)

NHPRC's Mission

National Historical Publications and Records Commission (NHPRC)
National Archives and Records Administration
700 Pennsylvania Avenue, NW, Room 111
Washington, DC 20408-0001
Phone: 202-501-5610
Fax: 202-501-5601
For comments or questions, send an e-mail to
Web address:

Thinking about a smaller grant? Check out these possibilities:

National Endowment for the Humanities
Preservation Assistance Grants for Smaller Institutions
Preservation Assistance Grants help small and mid-sized institutions, such as libraries, museums, historical societies, archival repositories, town and county records offices, and colleges, improve their ability to preserve and care for their humanities collections.

Virginia Genealogical Society
A matching grants program designed to support the small to moderate sized organization or library that maintains an archival program of material that assists researchers of Virginia genealogical and historical information.

Wondering about the history of the board and the role of its members?  Click here for the SHRAB orientation presentation.


Learn more about the Basics of Archives Continuing Education Program:

The Basics of Archives Continuing Education (BACE) program provides training materials designed to introduce individuals who have responsibility for archival collections—but may never have received formal archival training—to the basics of archives.

Taking the BACE course will not make anyone an archivist. Instead it is intended to make participants aware of the responsibilities and obligations that historical records programs accept when they bring an archival collection into their institutions. Ideally, the BACE program will connect professional archivists with those intelligent, hard working, and well meaning individuals who care for historical records in local institutions.

The BACE CD-ROM for the online course contains additional resources, background reading, and examples. The CD can be duplicated for distribution to participants in onsite workshops.

You can obtain copies of this CD by contacting your Virginia State Historical Records Advisory Board.



Chad Owen, Records Management Coordinator
The Library of Virginia
800 East Broad Street
Richmond, VA 23219-8000

facebook twitter youtube instagram view more