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Rights & Responsibilities:
The Rights of Requesters and the Responsibilities of The Library of Virginia under the Virginia Freedom of Information Act

The Virginia Freedom of Information Act (FOIA), located § 2.2-3700 et seq. of the Code of Virginia, guarantees citizens of the Commonwealth and representatives of the media access to public records held by public bodies, public officials, and public employees.

A public record is any writing or recording -- regardless of whether it is a paper record, an electronic file, an audio or video recording, or any other format -- that is prepared or owned by, or in the possession of a public body or its officers, employees or agents in the transaction of public business.  All public records are presumed to be open, and may only be withheld if a specific, statutory exemption applies.

The policy of FOIA states that the purpose of FOIA is to promote an increased awareness by all persons of governmental activities.  In furthering this policy, FOIA requires that the law be interpreted liberally, in favor of access, and that any exemption allowing public records to be withheld must be interpreted narrowly.

Your FOIA Rights

Making a Request for records from the Library of Virginia

To request records from the Library of Virginia, you may direct your request to Jan Hathcock.  She can be reached at 800 East Broad St., Richmond, VA 23219-8000, 804-692-3592, 804-692-3594, jan.hathcock@lva.virginia.gov.  You may also contact her with questions you have concerning requesting records from the Library of Virginia.  In addition, the Freedom of Information Advisory Council is available to answer any questions you may have about FOIA.  The Council may be contacted by e-mail at foiacouncil@dls.virginia.gov, or by phone at (804) 225-3056 or [toll free] 1-866-448-4100.

The Library of Virginia's Responsibilities in Responding to Your Request

Costs

Types of records

The following is a general description of the types of records held by the Library of Virginia:

If you are unsure whether the Library of Virginia has the record(s) you seek, please contact Jan Hathcock directly at 800 East Broad St., Richmond, VA 23219-8000, 804-692-3592, Fax 804-692-3594, jan.hathcock@lva.virginia.gov

Commonly used exemptions

The Code of Virginia allows any public body to withhold certain records from public disclosure.  The Library of Virginia commonly withholds records subject to the following exemptions:

Policy regarding the use of exemptions

State any written policy your agency may have regarding when statutory exemptions will be invoked to withhold records.  For example: