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How to get a Library Card | Circulation Procedures

Registration | Loan Procedures | Renewals | Copies
Fines | Reserve Policy


ALL patrons of The Library of Virginia must register to use books from our closed stacks. Persons 18 years of age or older (or 16 or 17 years of age with written parental consent) may obtain a library card.  Residents of Virginia may borrow circulating library materials. Photo identification, proof of residence and current address are required.  Failure to provide proof of current residence within 90 days will result in loss of borrowing privileges.  It is the patron's responsibility to inform us of changes in address or residence.

Residents of Virginia may obtain a library card by completing the form below and bringing or mailing it to the Library of Virginia.  If mailing or emailing, please include a copy of your driver’s license or ID with a current address with the registration form.  A card will be mailed to your residence.  Please allow 2 weeks from the time of receipt for processing.

Virginia residents may also renew their library card by mailing or emailing their library card barcode number and a copy or scan of their driver’s license or ID with a current address.

Mailing address:
The Library of Virginia
Access Services/Registration
800 East Broad Street
Richmond, VA  23219
Email address:
Tina Miller
Access Services Manager

The Library is unable to issue remote library cards to out-of-state residents due to licensing agreements for digital content.  Non-Virginia residents must register in person.

Library Card Application Form

These forms are PDF documents and can be printed and filled out before you visit.

Library Card Application Form

Parent/Guardian Consent Form

Bring in the completed application and proof of current address to register for a library card.

A fee of $5.00 is charged to replace lost cards.

Note: Patrons visiting the Archives Research Room to use archival collection material should be aware of the Policies and Procedures governing the use of archival materials. There is a separate registration process for the Archives Research Room. The Archives Research Room is open from 9:00 a.m. to 4:30 p.m., Monday through Saturday.

Loan Procedures

The loan period is 28 days for circulating materials. Serials, microfilm, microfiche, materials published prior to 1926, reference, and selected materials are non-circulating. Microfilm and microfiche are circulated through ILL only. It is at the Library's discretion to designate materials as non-circulating due to policy, age, condition, or special circumstances.

A registered patron must present a valid library card to check out materials.  For those patrons without a valid card, borrowing privileges will be limited to three items with proper identification. After three visits using identification, purchase of a replacement card is required.

There is a limit of 15 total items that may be checked out per patron at any one time.

Patrons who owe fines or have overdue materials will not be allowed to check out additional items.


Circulating material may be renewed one time for 28 days from the date of the renewal. At the end of the renewal period, items must be returned to the Library of Virginia collection for two weeks prior to a second checkout period by the same patron.  

Materials may be renewed by phone at 804-692-3547, online using "My Account," or in person.

Items on reserve may not be renewed. 


A Library of Virginia card is required in order to make photocopies or printouts. The card can be used with the photocopy machines, microform printers, and all computer print stations.


A fine of 25 cents per day (including Sundays) per item is charged on overdue items. State holidays are excluded. A fee of $25.00 is charged for all returned checks.

Reserve Policy

Material currently in circulation may be placed on reserve for registered patrons. Patrons will be contacted by telephone, email, or mail when the reserved material is available. Reserved material will be held at the circulation desk for two weeks. Microfilm on reserve is held for two days.

Additional Resources

Tina Miller
Access Services Manager
The Library of Virginia
800 East Broad Street
Richmond, VA 23219-8000