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Forms Help

Choose a task below for help with which form(s) need to filed.

Use the Records Officer Designation and Responsibilities (RM-25 Form) to designate a new, replace an existing, or add an additional Records Officer or Records Coordinator. The original, type-written form must be submitted to Records Analysis Services through mail.

« Records Management Forms
Use the Certificate of Records Destruction (RM-3 Form) to report all destruction of public records to the Library of Virginia. The original, type-written form must be submitted to Records Analysis Services through mail.

« Records Management Forms
Complete one Records Survey (RM-19 Form) for each records series you would like to create or update. Submit completed forms to your Records Analyst through e-mail.

« Records Management Forms
Identify and quantify all records created and maintained by your agency or locality on the Records Locator Inventory (RM-20 Form). This form is never submitted to your Records Analyst.

« Records Management Forms
Are these permanent, archival records as identified on a LVA-approved Records Retention & Disposition Schedule? If you are unsure, contact your Records Analyst.
Use Infolinx to transfer these records to the State Records Center until they are eligible for destruction. If you do not have Infolinx login credentials, contact your Records Analyst.
What is the format of the records? PaperMicrofilm
Use the Archival Transfer List and Receipt (ARC-1 Form) and Archival Transfer Folder List (ARC-2 Form) to transfer these records to the Archives. Both forms must be type-written and completed in full. Submit completed forms to your Records Analyst through e-mail. You will provide the original form when the records are picked up.

« Records Management Forms
Use the Archival Microform Transfer and List (ARC-3 Form) to transfer these records to Imaging Services. This form must be type-written and completed in full. Submit completed form by fax or mail.

« Records Management Forms