Imaging Services at the Library of Virginia manages a security microform program for the Library’s collection, state agencies and localities and offers advice to state and local governmental agencies in accordance with the Public Records Act, Code of Virginia, Section 42.1-76 et al.  Security microforms (i.e. microfilm and microfiche) stored through this program are not used for reference purposes.  The Records Storage Section at the State Records Center handles microforms of non-permanent records.

Note:  Access to security microform media is restricted to the record custodian. No other agency or person may have access to it without written authorization from the record custodian.

Imaging Services provides the following services to record custodians:

• Quality control of incoming security microfilm of permanent records from localities, state agencies, and vendors on behalf of state and local agencies.
• Maintenance of microforms in an environmentally controlled storage area.  Performs test for redox blemishes and vinegar syndrome.
• Duplication of reels of security microfilm for record custodians.
• Paper copies of missing pages made from security microfilm.  Prints will only be made if the pages are missing from the original book.
• Consultation on microfilm standards, security, storage, and duplication as needed.

Additional Information:

General Schedules for Virginia Localities

General Schedules for Virginia State Agencies

Standards & Guidelines for Microfilm, Plats, Instruments, and Circuit Court Records

For further assistance, please contact:

Sue Woo
Quality Assurance Supervisor
Telephone: 804-236-3707

Michael LeGrande
Quality Assurance Specialist
Telephone 804-236-3717

Belinda Pillow
Quality Assurance Specialist
Telephone: 804-236-3703

Ed Dunkman
Quality Assurance Specialist
Telephone 804-236-3719

Dwight Sunderlin
Quality Assurance Specialist
Telephone 804-236-3718