Records Management Forms

Archival Transfer List and Receipt (ARC-1 Form)

• ARC-1 Preparation Instructions (pdf) (video)
• Blank ARC-1 Form (Word) Aug 2013
• Blank ARC-1 Continuation Form (Word) Jul 2012
• Completed Sample ARC-1 (pdf)

Archival Transfer Folder List (ARC-2 Form)

• ARC-2 Preparation Instructions (pdf) (video)
• Blank ARC-2 Form (Word) Oct 2011
• Blank ARC-2 Continuation Form (Word) Oct 2011
• Completed Sample ARC-2 (pdf)

Archival Microform Transfer List and Receipt (ARC-3 Form)

• ARC-3 Preparation Instructions (pdf)
• Blank ARC-3 Form (Word) Nov 2012
• Blank ARC-3 Continuation Form (Word) Nov 2012

Certificate of Records Destruction (RM-3 Form) April 13, 2021

• RM-3 Preparation Instructions (pdf) (videos)
• Reporting Destruction Tip Sheet (pdf)
• Volume Equivalency Table (pdf)
• RM-3 Form
• In-Progress Dashboard
• Completed Form Search

Records Center Retrieval Request (RM-18 Form)

• Blank RM-18 (Word) May 2012

Records Survey (RM-19 Form)

• RM-19 Description and Preparation Instructions (pdf) (video)
• Tip sheet (pdf)
• Blank RM-19: Two pages (Word) Sep 2013
• Completed Sample RM-19 (pdf)

Records Locator Inventory (RM-20 Form)

• RM-20 (Excel) Instructions, Template, & Sample Dec 2012
• RM-20 Description and Preparation Instructions for Word Version (pdf)
• Blank RM-20 template (Word) Oct 2011

Records Officer Designation and Responsibilities (RM-25 Form)

• RM-25 Preparation Instructions (pdf)
• Tip Sheet (pdf)
• Blank RM-25 Form (Word) Nov 2012