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Circuit Court Records Preservation Program
The Circuit Court Records Preservation Program (CCRP) is a part of the Library of Virginia's Local Records Services Branch. Funded through a $3.50 of the clerk’s recordation fee, the CCRP provides resources to help preserve and make accessible permanent circuit court records. The program awards grants to the commonwealth’s circuit court clerks to help them address the needs of the records housed in their localities.
The CCRP also provides resources needed to process and house the circuit court records that are transferred to the State Archives for safekeeping and increased access; as well as track, duplicate and maintain circuit court microfilm stored in the Library’s media vault.
$2 Million in Court Record Preservation Grants for 2025
For 2025, the Circuit Court Records Preservation Program (CCRP) Grant Review Board approved 114 grant
projects from 105 circuit courts, with most projects covering professional conservation treatment for
hundreds of records that date from the 1690s to the mid-20th century.
What Do CCRP Archivists Do?
When Circuit Court Records Preservation Program (CCRP) archivists from the Library of Virginia travel to circuit court clerks’ offices to examine items as potential candidates for CCRP conservation grants, what exactly are they doing?
CCRP BLOGS
Check out recent work being done by Local Records Consulting Archivists Tracy Harter and Eddie Woodward as they travel the state.
Uncommonwealth BlogADDITIONAL RESOURCES
Archival Resources of the Virginias (ARVAS)
a consolidated database of more than 12,000 finding aids which provide information about the vast array of manuscripts and archival materials housed at the Library of Virginia and in historical societies, libraries, museums, colleges and universities across the Commonwealth
Library of Virginia Catalog
the Library's Catalog contains numerous records for published and archival material relating to the history of Virginia's counties and cities
Using County and City Court Records
Guide to county and city records in Virginia
Chancery Records Index
indexes for the processed pre-1913 chancery records available through the Library of Virginia and circuit court clerk's offices throughout the Commonwealth
Virginia County and City Records on Microfilm
guide to the County and City records found on microfilm at the Library of Virginia
County and City Records Digital Collections
digital collections of specific City and County record types
Virginia Untold: the African American Narrative
provides digital access to records that document some of the lived experiences of enslaved and free Black and multiracial people in the Library of Virginia’s collections
Imaging Services
Imaging Services at the Library of Virginia manages a security microform program for the Library’s collection, state agencies and localities and offers advice to state and local governmental agencies in accordance with the Virginia Public Records Act.
Records Retention for Circuit Courts
Under the authority of the Virginia Public Records Act, the Records Management section at the Library assists state and local government in ensuring that public records are maintained and available throughout their life cycle. Records Management supports the efficient and economical management of public records by publishing records retention and disposition schedules, presenting workshops, monitoring the disposal of non-permanent records, and assisting with the transfer of permanent records to the Archives.
Retention Schedules
GS-12, Circuit Court (March 2024) *Ended criminal cases updates
Other Retention Schedules available see: General Schedules for Localities
CCRP CONTACTS
Eddie Woodward,
Senior Local Records Consulting Archivist
eddie.woodward@lva.virginia.gov
804-692-3650
Greg Crawford,
State Archivist & Director of Government Records Services
gregory.crawford@lva.virginia.gov
804-692-3505
The Circuit Court Records Preservation Program thanks the Virginia Court Clerks Association for their partnership in caring for Virginia's records and history.