| 000290 |
Agreements, Bonds, and Contracts
|
This series consists of agreements, contracts, and bonds relating to professional services and construction. This series may include but is not limited to: surety, bonds, correspondence, letters of credit, and public/private agreements. |
Retain 5 year(s) after project completion |
Confidential Destruction |
|
6/11/2026 |
| 000291 |
Boiler Inspection Records
|
This series consists of copies of mandated boiler inspections performed by the state. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
6/11/2026 |
| 000292 |
Bridge Maintenance Files
|
This series consists of maintenance and inspection records for bridges and bridge drains. |
Retain until after equipment, facility, or property sold or no longer in use |
Non-confidential Destruction |
|
6/11/2026 |
| 000293 |
Building Records: Inspection and Permit Files
|
This series consists of commercial and residential building, electrical, mechanical, storage tank/container, and/or plumbing applications; drawings; issued permits; supporting documentation; and inspections. |
Retain 3 year(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 000294 |
Building Records: Inspection and Permit Files-Confidential
|
This series consists of both commercial and residential building, electrical, mechanical, and/or plumbing applications; drawings; issued permits; supporting documentation; and inspections that include confidential or personally identifying information as invoked by Homeland Security or the Freedom of Information Act (FOIA). |
Retain 3 year(s) after event |
Confidential Destruction |
|
6/11/2026 |
| 000295 |
Capital Improvement
|
This series consists of construction and building maintenance records pertaining to local government projects. |
Retain until after equipment, facility, or property sold or no longer in use |
Non-confidential Destruction |
|
6/11/2026 |
| 000296 |
Capital Projects Planning
|
This series documents requests, justifications, and ranking of each capital improvement project. |
Retain 5 year(s) after project completion |
Non-confidential Destruction |
|
6/11/2026 |
| 000297 |
Certificate of Occupancy: Permanent
|
This series consists of COs and approved code modifications issued upon completion of work in accordance with applicable codes and all approved permits. |
Retain until after equipment, facility, or property sold or no longer in use |
Non-confidential Destruction |
|
6/11/2026 |
| 000298 |
Certificate of Occupancy: Temporary
|
This series consists of temporary COs granting permission to occupy a space prior to the final inspection. |
Retain until after end of calendar year |
Non-confidential Destruction |
|
6/11/2026 |
| 000299 |
Code Enforcement
|
This series consists of complaints, notices of violations, record of action taken, correspondence, departmental comments, and supporting documentation. |
Retain 3 year(s) after event |
Confidential Destruction |
|
6/11/2026 |
| 000300 |
Comprehensive Plan and Amendments Records
|
This series consists of the approved master plan for the long-range development of a community including but not limited to: land use, economic development, housing needs, utilities, transportation, determinations of compliance, and services. |
|
Permanent, In Agency |
|
6/11/2026 |
| 000301 |
Comprehensive Plan Working Papers and Documents
|
This series consists of the records used to develop the Comprehensive Plan. |
Retain 5 year(s) after decision |
Non-confidential Destruction |
|
6/11/2026 |
| 000302 |
Decomposition Gas Monitoring Records
|
This series consists of decomposition gas monitoring records that may include, but are not limited to methane concentration measurements, names of sampling personnel, sampling apparatus and methods, correspondence, and all other supporting documentation. |
Retain until after termination of post-closure care |
Non-confidential Destruction |
9VAC20-81-200 (E)
|
6/11/2026 |
| 000303 |
Development Files
|
This series consists of, but is not limited to, approved and as-built land development, commercial site plan, calculations, and subdivision construction. |
|
Permanent, In Agency |
|
6/11/2026 |
| 000304 |
Development Files: Supporting Documentation
|
This series consists of records used to develop property including but not limited to: drawings, temporary easements, plans, plats, maps, correspondence, departmental comments, and related studies used to develop property. |
Retain 5 year(s) after decision |
Non-confidential Destruction |
|
6/11/2026 |
| 000305 |
Easements: Supporting Documentation
|
This series documents the administration of permanent locality easements as recorded in the Clerk's Office. |
Retain until after equipment, facility, or property sold or no longer in use |
Non-confidential Destruction |
|
6/11/2026 |
| 000306 |
Elevator Records
|
This series consists of inspection and maintenance records for all locality and commercially owned elevators. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
6/11/2026 |
| 200849 |
Environmental Protection: Title V Air Emissions Permits
|
This series documents participation in the Title V Operating Permits Program as part of the Clean Air Act. This series includes, but is not limited to: applications, air permits, maintenance and monitoring reports, improvement plans, and supporting documentation. 40 CFR 64.9(b)(1); 9VAC5-80-110 |
Retain 5 year(s) after last action |
Confidential Destruction |
|
6/11/2026 |
| 000308 |
Geographic Information System (GIS) Core Data
|
This series consists of geo-referenced data and metadata to facilitate the management, manipulation, analysis, modeling, representation, and spatial analysis of complex problems regarding planning and management of resources. |
|
Permanent, In Agency |
|
6/11/2026 |
| 000309 |
Geographic Information System (GIS) Derivative Data
|
This series consists of geo-referenced data and metadata to facilitate the management, manipulation, analysis, modeling, representation, and spatial analysis of complex problems regarding planning and management of resources. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
6/11/2026 |
| 000310 |
Groundwater Monitoring Records
|
This series consists of groundwater monitoring records of locality-operated facilities that may include, but are not limited to, historical ground water surface elevation data measurements; historical laboratory analytical results; well installation, repair, or abandonment actions; approved variances; correspondence with the Department of Environmental Quality; and all other supporting documentation. |
Retain until after termination of post-closure care |
Non-confidential Destruction |
9VAC20-81-250 (E)
|
6/11/2026 |
| 000312 |
House Number Assignment Files
|
This series documents the assignment of addresses to particular houses. |
|
Permanent, In Agency |
|
6/11/2026 |
| 000313 |
Landfill, Incinerator, and Refuse Files
|
This series documents siting, design/construction, operation, monitoring and closure of public or private facilities. |
Retain until after termination of post-closure care |
Non-confidential Destruction |
9VAC20-81-100 thru 360
|
6/11/2026 |
| 000314 |
Local Government Property: Operation and Maintenance
|
This series consists of administration and maintenance records for public property and private property maintained by the locality including streets, curbs, sidewalks, traffic engineering, parking, and lighting. |
Retain 3 year(s) after creation |
Non-confidential Destruction |
|
6/11/2026 |
| 000554 |
National Flood Insurance Program (NFIP) Compliance Records
|
This series consists of floodplain data required for participation in the National Flood Insurance Program (NFIP). This series may include, but is not limited to: Flood Insurance Studies, Flood Insurance Rate Maps, Letters of Map Change, issuance and denial of permits, Elevation Certificates, inspection records, required design certifications, variances, enforcement and correction documentation, and other supporting documentation. |
|
Permanent, In Agency |
|
6/11/2026 |
| 000315 |
Permit Applications: Non-issued
|
This series consists of denied or withdrawn applications. |
Retain 6 month(s) after decision |
Non-confidential Destruction |
|
6/11/2026 |
| 000316 |
Permits: Expired or Revoked
|
This series consists of expired or revoked permits not already listed on this schedule. |
Retain 3 year(s) after expiration |
Non-confidential Destruction |
|
6/11/2026 |
| 010020 |
Sewer Project Files
|
This series documents board/council's actions on approval or disapproval of proposed sewer projects. |
Retain 1 year(s) after last action |
Non-confidential Destruction |
COV 15.2-2126 to 2133
|
6/11/2026 |
| 002842 |
Soil and Water Conservation: Awards and Recognition - Log
|
This series documents efforts by the Soil and Water Conservation District (SWCD) to recognize land owners, teachers, businesses, volunteers, and others for their accomplishments. This series also documents awards received by the district. This series may include, but is not limited to: a log of award name and person receiving. |
|
Permanent, In Agency |
|
6/11/2026 |
| 002843 |
Soil and Water Conservation: Awards and Recognition - Supporting Documentation
|
This series documents efforts by the SWCD to recognize land owners, teachers, businesses, volunteers, and others for their accomplishments. This series may include, but is not limited to: nomination form, review, and acceptance of award. |
Retain 3 year(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 002844 |
Soil and Water Conservation: Certificate of Organization
|
This series documents the formation of a SWCD by the Commonwealth. |
|
Permanent, In Agency |
|
6/11/2026 |
| 002845 |
Soil and Water Conservation: Cost Share and Tax Credit Applications/Contracts
|
This series documents a contract or agreement between the SWCD and a land owner to enter into a cost share project, such as an animal waste system or grazing land protection. This series may include, but is not limited to: application, approval letter, design, maps, and request for receipts. |
Retain 3 year(s) after expiration |
Confidential Destruction |
|
6/11/2026 |
| 002846 |
Soil and Water Conservation: Erosion and Sediment Control - Approved Projects
|
This series documents the implementation of an erosion and soil control ordinance by the locality. This series may include, but is not limited to: plan review and board review and approval. |
Retain 10 year(s) after project completion |
Non-confidential Destruction |
|
6/11/2026 |
| 002847 |
Soil and Water Conservation: Erosion and Sediment Control - Disapproved Projects
|
This series documents an erosion and soil control ordinance that is not implemented by the locality. This series may include, but is not limited to: disapproval letter. |
Retain 1 year(s) after decision |
Non-confidential Destruction |
|
6/11/2026 |
| 002849 |
Soil and Water Conservation: Stream Monitoring - Not Reported to DEQ
|
This series documents stream health as monitored by the SWCD when not reported to DEQ. This series may include, but is not limited to: baseline data and trend analysis. |
|
Permanent, In Agency |
|
6/11/2026 |
| 002848 |
Soil and Water Conservation: Stream Monitoring - Reported to the Department of Environmental Quality
|
This series documents stream health as monitored by the SWCD and reported to the Department of Environmental Quality (DEQ). This series may include, but is not limited to: baseline data and trend analysis. |
Retain 10 year(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 000321 |
Zoning Permits
|
This series consists of land use permits and ARB Certificates of Appropriateness. |
Retain 3 year(s) after expiration |
Non-confidential Destruction |
|
6/11/2026 |
| 000322 |
Zoning Records
|
This series consists of accepted applications, plans, plats, maps, correspondence, departmental comments, and related studies used to classify land use, including Architectural Review Board building design documentation. |
|
Permanent, In Agency |
|
6/11/2026 |
| 000319 |
Zoning: Approved Variance, Appeals, and Rezoning Case Files
|
This series consists of applications, plans, plats, maps, correspondence, departmental comments, and related studies used to reclassify land use. |
|
Permanent, In Agency |
|
6/11/2026 |
| 000320 |
Zoning: Denied Variance, Appeals, and Rezoning Case Files
|
This series consists of applications, plans, plats, maps, correspondence, departmental comments, and related studies used to reclassify land use. |
Retain 3 year(s) after decision |
Non-confidential Destruction |
|
6/11/2026 |
