| 100638 |
Court Docket Lists
|
This series documents the names and occasions for inmate or employee court docket entries. This series may include, but is not limited to: dockets, logs and lists. |
Retain 6 month(s) after creation |
Non-confidential Destruction |
|
9/10/2026 |
| 100651 |
Cumulative Booking and Release Records
|
This series documents the cumulative booking and release of inmates and reporting of inmate populations to the Compensation Board. This series may include, but is not limited to: jail registers, master lists of inmates, and summary information regarding inmates entered into automated systems. |
Retain 5 year(s) after end of state fiscal year |
Confidential Destruction |
|
9/10/2026 |
| 100644 |
Inmate: Headcount Sheet
|
This series documents the routine counting and recordation of inmates in a jail facility. This series may include, but is not limited to: headcount sheets, lists and logs. |
Retain 3 year(s) after end of calendar year |
Confidential Destruction |
|
9/10/2026 |
| 100631 |
Inmate: Home Detention Records
|
This series documents the application and use of electronic monitors for inmates selected for home detention. This series may include, but is not limited to: applications, notification letters, driver's license history, and criminal history. |
Retain 3 year(s) after separation |
Confidential Destruction |
|
9/10/2026 |
| 100645 |
Inmate: Incarceration Records
|
This series documents the history of and staff interaction with an inmate during the period of incarceration at the facility. This series may include, but is not limited to: booking sheets, screening forms, assessments, history of confinement, personal property receipts, incident reports, correspondence, housing assignments, drug testing results and findings, accommodation requests, grievance documentation, photographs, classification information, pre-trial release documents, parole notices, and other release documentation. |
Retain 50 year(s) after separation |
Confidential Destruction |
COV 53.1-187
|
9/10/2026 |
| 100657 |
Inmate: Medical Records
|
This series documents the medical treatment of an inmate while at the facility. This series may include, but is not limited to: medical histories, appointment records, referrals, medication administration orders, treatment records, and nurse and physician notes. |
Retain 6 year(s) after separation |
Confidential Destruction |
18VAC85-20-26, 6VAC15-40-410
|
9/10/2026 |
| 100658 |
Inmate: Medication Administration Logs
|
This series documents the routine issuance of prescribed medications to inmates each day. This series may include, but is not limited to: logs and registers. |
Retain 3 year(s) after end of calendar year |
Confidential Destruction |
|
9/10/2026 |
| 100648 |
Inmate: Purchase Records
|
This series documents the control and use of inmate funds to purchase canteen and/or commissary items or other services. This series may include, but is not limited to: receipts. |
Retain 3 year(s) after end of state fiscal year |
Confidential Destruction |
|
9/10/2026 |
| 100674 |
Inmate: Transportation Records
|
This series documents the movement of inmates from one place to another, including times, dates, employee in charge, names of inmates transported, and locations where inmates were transported. This series may include, but is not limited to: registers, transport orders and mileage cards. |
Retain 3 year(s) after end of calendar year |
Confidential Destruction |
|
9/10/2026 |
| 100632 |
Inmate: Work Program
|
This series documents control of and participation in inmate work programs. This series may include, but is not limited to: applications, recommendation letters, drug screening results, daily logs, and monthly statistical reports. |
Retain 3 year(s) after end of calendar year |
Confidential Destruction |
|
9/10/2026 |
| 100637 |
Jail: Canteen, Commissary and Kitchen Records
|
This series documents the routine operations and control of jail canteens, commissary and kitchens. This series may include, but is not limited to: inventory control records, inmate accounting records and other related files. |
Retain 3 year(s) after end of state fiscal year |
Non-confidential Destruction |
|
9/10/2026 |
| 100650 |
Jail: Inspection Records
|
This series documents the routine inspection of facilities, programs and inmates and includes findings and actions taken. This series may include, but is not limited to: inspection forms. |
Retain 3 year(s) after end of calendar year |
Non-confidential Destruction |
6VAC15-20-30
|
9/10/2026 |
| 100640 |
Jail: Reportable Incidents
|
This series documents the recording of incidents that require reporting to the Department of Corrections such as deaths, discharges of firearms, erroneous releases, escapes, fires requiring evacuation of inmates, hostage situations and recapture of escapees. This series may include, but is not limited to: initial reports and investigation results. |
Retain 3 year(s) after end of calendar year |
Confidential Destruction |
6VAC15-40-110, 6VAC15-40-1350
|
9/10/2026 |
| 100654 |
Jail: Revenue and Expenditure Reporting
|
This series documents sources and amounts of revenues and expenditures associated with facility operations, as reported to the Compensation Board. This series may include, but is not limited to: receipt and disbursement reports. |
Retain 3 year(s) after end of state fiscal year |
Non-confidential Destruction |
|
9/10/2026 |
| 100655 |
Jail: Security Logs and Records
|
This series documents routine accomplishment of security requirements at the facility. This series may include, but is not limited to: logs and registers not otherwise specified on this schedule. |
Retain 3 year(s) after end of calendar year |
Confidential Destruction |
|
9/10/2026 |
| 100659 |
Nursing Reports
|
This series documents the routine actions and observations of the nursing staff. This series may include, but is not limited to: logs and reports. |
Retain 3 year(s) after end of calendar year |
Confidential Destruction |
|
9/10/2026 |
| 200872 |
Prison Rape Elimination Act (PREA) Audits
|
This series documents the audits required by the Prison Rape Elimination Act (PREA). This series may include, but is not limited to: reports, logs, and correspondence. |
Retain 3 year(s) after audit |
Non-confidential Destruction |
28 CFR 115.403(f), 28 CFR 115 Subpart E
|
9/10/2026 |
| 200873 |
Prison Rape Elimination Act (PREA) Data
|
This series documents the collection of accurate, uniform data for every allegation of sexual abuse using a standardized instrument and set of definitions, per the Prison Rape Elimination Act (PREA). This series may include, but is not limited to: reports, forms, and correspondence. |
Retain 10 year(s) after end of calendar year |
Confidential Destruction |
28 CFR 115.387(a), 28 CFR 115.389(d)
|
9/10/2026 |
| 200874 |
Prison Rape Elimination Act (PREA) Investigations
|
This series documents investigations into sexual abuse allegations, per the Prison Rape Elimination Act (PREA), including anonymous third-party reports and allegations made in which the accused and/or accuser are no longer employed or housed. This series may include, but is not limited to: reports, forms, and correspondence. |
Retain 5 year(s) after separation |
Confidential Destruction |
28 CFR 115.371(j)
|
9/10/2026 |
