| 100812 |
Abandoned/Impounded Vehicles
|
This series documents the identification, retrieval, processing, return, or disposal of abandoned or impounded vehicles. This series may consist of, but is not limited to: tow sheet and disposition form. |
Retain 3 year(s) after equipment, facility, or property sold or no longer in use |
Non-confidential Destruction |
|
6/11/2026 |
| 200141 |
Accreditation Records: Supporting documentation - Commission on Accreditation for Law Enforcement Agencies (CALEA)
|
This series documents compliance with the Commission on Accreditation for Law Enforcement Agencies (CALEA) accreditation program standards. This series may include, but is not limited to: accreditation standard-file content and annual compliance reports. |
Retain 6 year(s) after creation |
Non-confidential Destruction |
|
6/11/2026 |
| 100814 |
Accreditation Records: Supporting documentation - Virginia Law Enforcement Professional Standards Commission (VLEPSC)
|
This series documents compliance with the Virginia Law Enforcement Professional Standards Commission (VLEPSC) accreditation program standards. This series may include, but is not limited to: accreditation standard-file content and annual compliance reports. |
Retain 8 year(s) after creation |
Non-confidential Destruction |
|
6/11/2026 |
| 100706 |
Alarm: Security - Activated
|
This series documents the activation of a home or business security alarm system linked to the law enforcement agency's response system, the notification to the agency, the investigation into the cause, and the findings (including billable false alarms). This series may include, but is not limited to: incident reports, dispatch notes, and false-alarm logs. |
Retain 1 year(s) after closed |
Non-confidential Destruction |
|
6/11/2026 |
| 100707 |
Alarm: Security - Permit/Registration
|
This series documents the process required to link a home or business security alarm systems to a law enforcement agency's response system, as well as the information needed to respond to a system activation and invoice for billable false alarms. This series may consist of, but is not limited to: the application and supporting documentation, owner-contact information, and alarm-system data. |
Retain 1 year(s) after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
6/11/2026 |
| 100708 |
Alcoholic Beverage Control (ABC) Permit Files
|
This series documents local review and/or approval of ABC permits. This series may include, but is not limited to: Application, background checks, and supporting documentation. |
Retain 1 year(s) after last action |
Non-confidential Destruction |
|
6/11/2026 |
| 100711 |
Animal Control Files
|
This series documents law enforcement's participation in local animal control. This series may include, but is not limited to: Complaints, investigations, custody and disposition records, and animal bite records. |
Retain 5 year(s) after last action |
Confidential Destruction |
COV 3.2-6557(B)
|
6/11/2026 |
| 200879 |
Applicant Safety Assessments
|
This series documents an office's safety concerns about an applicant based on administered employment assessments and/or evaluations. This series may include, but is not limited to, reports, lists, and correspondence. |
Retain until after no longer administratively useful |
Confidential Destruction |
|
6/11/2026 |
| 100713 |
Arrest Files: Adult
|
This series documents the cumulative history of arrests of a particular individual. This series may consist of, but is not limited to, photographs. |
Retain 100 year(s) after birth |
Confidential Destruction |
|
6/11/2026 |
| 200150 |
Arrest Files: Adult - Death Notification
|
This series documents the cumulative history of arrests of a particular individual about whose death the department has been notified. This series may consist of, but is not limited to: warrants, finger prints, summonses, photographs, court disposition, and Central Criminal Records Exchange data. |
Retain 1 year(s) after notification |
Confidential Destruction |
|
6/11/2026 |
| 200969 |
Arrest Files: Adult - Pre-1974
|
This series documents the cumulative history of arrests of a particular individual. This series may consist of, but is not limited to, fingerprints and photographs. |
Retain 100 year(s) after birth |
Confidential Destruction |
|
6/11/2026 |
| 100714 |
Arrest Files: Juvenile
|
This series documents the cumulative history of arrests of a particular juvenile. This series may consist of, but is not limited to, photographs. |
Retain 5 year(s) after 18th birthday |
Confidential Destruction |
|
6/11/2026 |
| 100718 |
Arrest Logs/Books
|
This series documents the cumulative arrests by an agency in chronological order. This series may consist of, but is not limited to: log books. |
Retain 5 year(s) after last action |
Confidential Destruction |
|
6/11/2026 |
| 200444 |
Arrestee Personal Property Inventory
|
This series documents a law enforcement agency's inventory of personal effects removed from an arrestee before transfer to a regional lockup or jail. This series may include, but is not limited to: logs, registers, and inventory forms. |
Retain 3 year(s) after creation |
Non-confidential Destruction |
|
6/11/2026 |
| 100721 |
Automotive Operations: Radar Equipment Files
|
This series documents the cumulative maintenance and repair history of radar speed-limit enforcement equipment, including but not limited to radar and LIDAR. This series may consist of, but is not limited to: service records. |
Retain until after equipment, facility, or property sold or no longer in use |
Non-confidential Destruction |
|
6/11/2026 |
| 100720 |
Automotive Operations: Speed-limit Enforcement Equipment Calibrations
|
This series documents the routine, timely, and effective calibration of radar, LIDAR, tuning forks, speedometers, and all other speed-enforcement equipment. This series may consist of, but is not limited to: current and expired calibration-vendor's certificate. |
Retain 1 year(s) after expiration |
Non-confidential Destruction |
|
6/11/2026 |
| 100772 |
Background Checks
|
This series documents the request for, performance of, and submission of results from background checks/investigations on individuals as requested by courts, employers, and other persons in matters not involving an active investigative case. This series may include, but is not limited to: Special Conservator of the Peace application files; interview notes; birth, school, or military records; references; and the summarized results. |
Retain 3 year(s) after submission |
Confidential Destruction |
COV 19.2-13 (A)
|
6/11/2026 |
| 005664 |
Breath/Alcohol or Drug Testing Records
|
This series documents the collection and testing of breath/alcohol or drug tests on vehicle operators. This series may consist of, but is not limited to: logs and reports not included in case files. |
Retain 3 year(s) after event |
Confidential Destruction |
|
6/11/2026 |
| 007045 |
Building Plans
|
This series documents buildings and other structures including, but not limited to floor plans, and the layout of plumbing, electrical, and other internal systems, as required by the Virginia Fire Prevention Code and the Virginia Uniform Statewide Building Code. This series may include, but is not limited to: blueprints, building plans, permitting and inspection information, and supporting documentation. |
Retain until after equipment, facility, or property sold or no longer in use |
Confidential Destruction |
|
6/11/2026 |
| 100726 |
Community Crime Prevention Program Files
|
This series documents law enforcement's effort to develop and assist community based crime prevention programs. This series may consist of, but is not limited to: neighborhood watch, national night out, and similar program documentation. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
6/11/2026 |
| 100746 |
Community Educational Programs
|
This series documents law enforcement participation in citizen education programs. This series may include, but is not limited to: citizen and youth Police Academies and substance abuse/gang awareness programs. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
6/11/2026 |
| 200132 |
Compensation Board Certification Program Records
|
This series documents compliance with the Compensation Board's standards for the Career Development Program for Sheriffs. This series includes, but it not limited to: compliance forms, standards, proofs, and audit reports. |
Retain 4 year(s) after audit |
Confidential Destruction |
|
6/11/2026 |
| 100727 |
Concealed Handgun Permit Checks or Logs
|
This series documents the information or consultation provided to the court regarding concealed handgun permit applicants, as well as any notice received from the court on permits granted, denied, or appealed. This series may include, but is not limited to: reports and notices. |
Retain 2 year(s) after expiration |
Confidential Destruction |
COV 18.2-308(D)
|
6/11/2026 |
| 100728 |
Confidential Informant Files
|
This series documents the identity of, contacts with, and reliability of confidential informants. This series may include, but is not limited to: photographs, identification number, and background notes. |
Retain 75 year(s) after birth |
Confidential Destruction |
|
6/11/2026 |
| 100729 |
Confiscated or Surrendered Firearms Files
|
This series documents the confiscation of or acceptance of surrendered firearms by or to law enforcement authorities and the disposition of the firearm. This series may include, but is not limited to: description of firearm, court order, disposition, and other documentation. |
Retain 75 year(s) after last action |
Non-confidential Destruction |
|
6/11/2026 |
| 100733 |
Court Appearance Files
|
This series documents the scheduling and/or appearance of law enforcement officers or support staff in court proceedings in the course of law enforcement activities. This series may include, but is not limited to: Overtime cards, time sheets, supplemental incident reports, and logs. |
Retain 2 year(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 200142 |
Court Ordered and Other Process Records
|
This series documents the receipt and execution of, or failure to execute, court orders and/or other processes that include Extraditions, Hit Retentions, Subpoenas, Summonses, Copies/jackets of Executed Warrants, Warning Tickets, Affidavits, Eviction Notices, Levies to Foreclose, Seize and/or Sell Property, Parking Ticket Summonses, Virginia Uniform Summonses, and other legal action against an individual, family, firm or other entity. This series may include, but is not limited to: logs, registers, copies of orders, and other tracking documentation. |
Retain 1 year(s) after last action |
Non-confidential Destruction |
COV 19.2-84 - 118
|
6/11/2026 |
| 200143 |
Court Ordered Process Records: Protective Orders
|
This series documents the receipt and execution of, or failure to execute, court orders and/or other processes that include Adult Protective Orders, Child Protective Orders, Emergency Protective Orders, and Juvenile Detention Orders. This series may include, but is not limited to: logs, registers, copies of orders, and other tracking documentation. |
Retain 1 year(s) after last action |
Confidential Destruction |
COV 16.1-251 to 254, COV 63.2-1606 - 1613
|
6/11/2026 |
| 100669 |
Court Ordered Process Records: Residence Verification Records
|
This series documents the receipt and execution of, or failure to execute, court orders for residence verifications. This series may include, but is not limited to: logs, registers, copies of orders, and other tracking documentation. |
Retain 1 year(s) after last action |
Confidential Destruction |
|
6/11/2026 |
| 100735 |
Crime Analysis Files
|
This series documents the formal and/or informal analysis of crimes, patterns of crimes, and the reporting of the analysis. This series may include, but is not limited to: PIN maps, criminal activity statistics, and profiles of criminal activity. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
6/11/2026 |
| 100739 |
Criminal History Records: Local Information Requests and Challenges
|
This series documents the process by which local law enforcement offices receive requests from local individuals regarding their information contained in the local law enforcement records (including their criminal histories), any challenges to that information or history, the investigation conducted, the response, and the documentation indicating the close of the inquiry or challenge. This series may include, but is not limited to: request forms, correspondence, and research notes. |
Retain 2 year(s) after closed |
Confidential Destruction |
COV 9.1-132, 6VAC20-120-50 (B.5.)
|
6/11/2026 |
| 000342 |
Dangerous Dog Records
|
This series documents any complaints, investigations, or incidents involving dogs that are determined to be dangerous or vicious. |
Retain 5 year(s) after closed |
Confidential Destruction |
COV 3.2-6540
|
6/11/2026 |
| 200163 |
Dispatch (Communications) and Emergency Call Recordings: Not Retained as Evidence
|
This series documents the radio communications between dispatch/central communications and officers in the field. This series also documents the recording of incoming calls (including Next Generation 911) for fire, police, and rescue services, and the actions taken in response. This series may include, but is not limited to: audio recordings, video recordings, text messages, and photographs. |
Retain 6 month(s) after event |
Confidential Destruction |
|
6/11/2026 |
| 200164 |
Dispatch (Communications) and Emergency Call Records: Supporting Documentation
|
This series documents the recording of radio communications at law enforcement dispatch centers and incoming calls for fire, police and rescue services, and the actions taken in response. This series may include, but is not limited to: logs, reports, and supporting documentation including Computer Aided Dispatch software and Calls-for-Service reports. |
Retain 10 year(s) after creation |
Non-confidential Destruction |
|
6/11/2026 |
| 100745 |
Duty Rosters
|
This series documents the work days, work hours, jobs, tasks, patrol areas, equipment, weapons, and other duties assigned to law enforcement officers. This series may include, but is not limited to: logs, rolls, rosters, and registers. |
Retain 1 year(s) after last action |
Non-confidential Destruction |
|
6/11/2026 |
| 000121 |
Expungements
|
This series documents the process of destroying law enforcement records, including all copies thereof and references thereto, that have been ordered expunged and sealed by the court. This series may include, but is not limited to: expunged records, court orders, and indexes/finding aids. |
Retain 3 year(s) after order |
Confidential Destruction |
6VAC20-120-80, COV 19.2-392.2
|
6/11/2026 |
| 200445 |
FCC License Records
|
This series documents the initial/renewed licensing of radio communication sites. This series may include, but is not limited to: FCC license and supporting documentation. |
Retain 3 year(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 000344 |
Field Notes: Not Retained as Evidence
|
This series documents and consists of the notes made from contacts and interviews conducted in the field with known/suspected law breakers by a law enforcement agent in regards to investigations, modus operandi, and/or complaint resolution. |
Retain 5 year(s) after last action |
Non-confidential Destruction |
28CFR23.20(h)
|
6/11/2026 |
| 100758 |
Fingerprints and Photographs: Juvenile - No Warrant or Petition Filed
|
This series documents and consists of the fingerprints and photographs taken of a juvenile in connection with an alleged violation of law, but against whom no warrant or petition was subsequently filed. |
Retain 60 day(s) after creation |
Confidential Destruction |
COV 16.1-299(C)
|
6/11/2026 |
| 007043 |
Fire Code Compliance Inspection Reports
|
This series documents Virginia Fire Prevention Code compliance inspections and all other mandated fire inspections carried out by emergency services personnel. This series includes, but is not limited to: inspection reports, photographs, notices of violation, and supporting documentation. |
Retain 10 year(s) after submission |
Non-confidential Destruction |
|
6/11/2026 |
| 200392 |
Fire Training: Class Records
|
This series documents all aspects of firefighter training classes. This series may include, but is not limited to: rosters, intern sheets, lesson plans and curriculum information, instructor information, attendance records, and course and instructor evaluations. |
Retain 5 year(s) after end of calendar year |
Confidential Destruction |
|
6/11/2026 |
| 100761 |
Firearms Qualifications
|
This series documents an officer's qualifications and proficiency in the use of selected types of firearms through scheduled testing. This series may include, but is not limited to: testing criteria, test results, and certifications. |
Retain 5 year(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 100765 |
General Orders and Regulations
|
This series documents the local and internal orders, rules, and regulations for law enforcement activities. This series may include, but is not limited to registers, logs, and other policy documentation. |
Retain until after no longer administratively useful |
Non-confidential Destruction |
|
6/11/2026 |
| 007100 |
Hazardous Materials Files
|
This series documents incidents that involve hazardous materials that are responded to by qualified and/or certified personnel and/or emergency response personnel. Incidents may include hazardous material spills, releases, leaks, dump sites, and explosions. This series includes, but is not limited to: hazardous materials incident report, memoranda, lab reports, samples, and supporting documentation. |
Retain 50 year(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 100767 |
House Watch Checklists and Reports
|
This series documents the performance and/or completion of a house watch. This series may include, but is not limited to: citizen request form, property description, and officer-response verification. |
Retain until after no longer administratively useful |
Confidential Destruction |
|
6/11/2026 |
| 007037 |
Incident Reports: Emergency Services, Fire and Rescue
|
This series documents incidents to which emergency services and/or fire and rescue staff respond and may include address, units and personnel responding, hospital transportation information, summaries, and time stamps. This series may include, but is not limited to: reports and station or unit logs. |
Retain 6 year(s) after event |
Confidential Destruction |
|
6/11/2026 |
| 100770 |
Internal Affairs Complaints
|
This series documents internal, confidential, administrative investigations based on complaints against law enforcement officers and/or offices, and include founded and un-founded cases. This series may include, but is not limited to: complaint documentation, notes, findings, and reports. |
Retain until after no longer administratively useful |
Confidential Destruction |
|
6/11/2026 |
| 000345 |
Investigative Case Files: Historically Significant
|
This series documents the processes and results of any systematic investigations, inquiries, or examinations into criminal or suspected criminal acts, and that local law enforcement determines to have historical value. |
|
Permanent, In Agency |
|
6/11/2026 |
| 200146 |
Investigative Case Files: Less Serious Offenses - Resolved
|
This series documents the processes and results of any systematic investigations, inquiries, or examinations into criminal or suspected criminal acts that have been committed, are being committed, or are about to be committed; and may be related to, but not limited to: assault, burglary, deaths, destruction of property, drug/narcotic offenses, extortion, gambling, identity theft, Intimidation, larceny, pornography, prostitution, robbery, arson, suicide, vandalism, and weapons law violations. This series may include, but is not limited to records pertaining to: Breath Alcohol, Confiscated (non-weapon) Property, City-wide/In-car Surveillance/ Monitoring Recordings, Controlled Substance Seizures, Dispatch/ Communications Recordings, Emergency Calls, Evidence (including receipts and requests for), Field Notes, Fingerprints (including latents), Incident Reports, Lab Requests/ Reports/ Certificates of Analysis, Photographs, Polygraphs, Release (Waiver) Forms, Summonses, and Virginia Criminal Information Network/ National Crime Information Center (VCIN/NCIC) entries. |
Retain 30 year(s) after closed |
Confidential Destruction |
|
6/11/2026 |
| 200147 |
Investigative Case Files: Less Serious Offenses - Unresolved
|
This series documents the processes and results of any systematic investigations, inquiries, or examinations into criminal or suspected criminal acts that have been committed, are being committed, or are about to be committed; and may be related to, but not limited to: assault, burglary, deaths, destruction of property, drug/narcotic offenses, extortion, gambling, identity theft, Intimidation, larceny, pornography, prostitution, robbery, arson, suicide, vandalism, and weapons law violations. This series may include, but is not limited to records pertaining to: Breath Alcohol, Confiscated (non-weapon) Property, City-wide/In-car Surveillance/ Monitoring Recordings, Controlled Substance Seizures, Dispatch/ Communications Recordings, Emergency Calls, Evidence (including receipts and requests for), Field Notes, Fingerprints (including latents), Incident Reports, Lab Requests/ Reports/ Certificates of Analysis, Photographs, Polygraphs, Release (Waiver) Forms, Summonses, and Virginia Criminal Information Network/ National Crime Information Center (VCIN/NCIC) entries. |
Retain 50 year(s) after creation |
Confidential Destruction |
|
6/11/2026 |
| 000266 |
Investigative Case Files: Non-Serious Offenses - Resolved
|
This series documents the processes and results of any systematic investigations, inquiries, or examinations into criminal or suspected criminal acts that have been committed, are being committed, or are about to be committed; and may be related to, but not limited to: blackmail, bribery, counterfeiting, curfew, destruction of property, disorderly conduct, drug/narcotic offenses, DUI, embezzlement, extortion, forgery, fraud, gambling, identity theft, intimidation, larceny, loitering, peeping tom, pornography, prostitution, runaway, simple assault, thefts, trespassing, vagrancy, vandalism, arson and weapons law violations. This series may include, but is not limited to records pertaining to: Breath Alcohol, Confiscated (non-weapon) Property, City-wide/In-car Surveillance/ Monitoring Recordings, Controlled Substance Seizures, Dispatch/ Communications Recordings, Emergency Calls, Evidence (including receipts and requests for), Field Notes, Fingerprints (including latents), Incident Reports, Lab Requests/ Reports/ Certificates of Analysis, Photographs, Polygraphs, Release (Waiver) Forms, Summonses, and Virginia Criminal Information Network/ National Crime Information Center (VCIN/NCIC) entries. |
Retain 10 year(s) after closed |
Confidential Destruction |
|
6/11/2026 |
| 200148 |
Investigative Case Files: Non-Serious Offenses - Unresolved
|
This series documents the processes and results of any systematic investigations, inquiries, or examinations into criminal or suspected criminal acts that have been committed, are being committed, or are about to be committed; and may be related to, but not limited to: blackmail, bribery, counterfeiting, curfew, destruction of property, disorderly conduct, drug/narcotic offenses, DUI, embezzlement, extortion, forgery, fraud, gambling, identity theft, intimidation, larceny, loitering, peeping tom, pornography, prostitution, runaway, simple assault, thefts, trespassing, vagrancy, vandalism, arson and weapons law violations. This series may include, but is not limited to records pertaining to: Breath Alcohol, Confiscated (non-weapon) Property, City-wide/In-car Surveillance/ Monitoring Recordings, Controlled Substance Seizures, Dispatch/ Communications Recordings, Emergency Calls, Evidence (including receipts and requests for), Field Notes, Fingerprints (including latents), Incident Reports, Lab Requests/ Reports/ Certificates of Analysis, Photographs, Polygraphs, Release (Waiver) Forms, Summonses, and Virginia Criminal Information Network/ National Crime Information Center (VCIN/NCIC) entries. |
Retain 5 year(s) after creation |
Confidential Destruction |
|
6/11/2026 |
| 100771 |
Investigative Case Files: Serious Offenses - Resolved
|
This series documents the processes and results of any systematic investigations, inquiries, or examinations into criminal or suspected criminal acts that have been committed, are being committed, or are about to be committed; and may be related to, but not limited to: homicide, murder, manslaughter, kidnapping, abduction, arson, robbery, aggravated assault, sex crimes, rape, incest, or crimes against children. This series may include, but is not limited to records pertaining to: Breath Alcohol, Confiscated (non-weapon) Property, City-wide/In-car Surveillance/ Monitoring Recordings, Controlled Substance Seizures, Dispatch/ Communications Recordings, Emergency Calls, Evidence (including receipts and requests for), Field Notes, Fingerprints (including latents), Incident Reports, Lab Requests/ Reports/ Certificates of Analysis, Photographs, Polygraphs, Release (Waiver) Forms, Summonses, and Virginia Criminal Information Network/ National Crime Information Center (VCIN/NCIC) entries. |
Retain 75 year(s) after closed |
Confidential Destruction |
|
6/11/2026 |
| 200145 |
Investigative Case Files: Serious Offenses - Unresolved
|
This series documents the processes and results of any systematic investigations, inquiries, or examinations into criminal or suspected criminal acts that have been committed, are being committed, or are about to be committed; and may be related to, but not limited to: homicide, murder, manslaughter, kidnapping, abduction, arson, robbery, aggravated assault, sex crimes, rape, incest, or crimes against children. This series may include, but is not limited to records pertaining to: Breath Alcohol, Confiscated (non-weapon) Property, City-wide/In-car Surveillance/ Monitoring Recordings, Controlled Substance Seizures, Dispatch/ Communications Recordings, Emergency Calls, Evidence (including receipts and requests for), Field Notes, Fingerprints (including latents), Incident Reports, Lab Requests/ Reports/ Certificates of Analysis, Photographs, Polygraphs, Release (Waiver) Forms, Summonses, and Virginia Criminal Information Network/ National Crime Information Center (VCIN/NCIC) entries. |
Retain 100 year(s) after creation |
Confidential Destruction |
|
6/11/2026 |
| 100775 |
K-9/Horse Management Records
|
This series documents the management of dogs (K-9s) and horses in the service of law enforcement. This series may include, but is not limited to history, status, health, and training records. |
Retain 3 year(s) after separation |
Non-confidential Destruction |
|
6/11/2026 |
| 200186 |
License Plate Tag Reader Records: Not Used as Evidence
|
This series documents the surveillance and recording of license plate tag numbers. This series may include, but is not limited to: video recordings, digital images and photographs. |
Retain until after decision |
Non-confidential Destruction |
|
6/11/2026 |
| 005666 |
Logs
|
This series consists of key-control and all other law enforcement logs not listed elsewhere on this schedule. |
Retain 2 year(s) after closed |
Non-confidential Destruction |
|
6/11/2026 |
| 200149 |
Master Name File
|
This series documents legal names and aliases used by a suspected or convicted law breaker. This series may include, but is not limited to: AKAs (Also Known As), nicknames, last known and previous addresses, as well as alternate birth dates, social security numbers, and other identifiers. |
Retain 100 year(s) after birth |
Confidential Destruction |
|
6/11/2026 |
| 100780 |
Missing Persons Files
|
This series documents the receipt of notification of missing persons and runaways, and actions taken in response by law enforcement. This series may include, but is not limited to: initial report, photographs, witness statements, and investigative records. |
Retain 75 year(s) after creation |
Confidential Destruction |
|
6/11/2026 |
| 100779 |
Missing Persons: Resolved
|
This series documents the receipt of notification of missing persons and runaways, and actions taken in response by law enforcement. This series may include, but is not limited to: initial report, photographs, witness statements, and investigative records. |
Retain 1 year(s) after closed |
Confidential Destruction |
|
6/11/2026 |
| 100755 |
Missing Persons: With History - Resolved
|
This series documents the receipt of and actions taken in response to repeated notifications of a particular missing person or runaway, and the location(s) where missing person was previously found. This series may include, but is not limited to: initial report, photographs, witness statements, and investigative records. |
Retain 5 year(s) after closed |
Confidential Destruction |
|
6/11/2026 |
| 100783 |
Parking Tickets
|
This series documents the issuance of a citation and fine for violating parking regulations. This series may include, but is not limited to: parking tickets. |
Retain 3 year(s) after issuance |
Non-confidential Destruction |
|
6/11/2026 |
| 100785 |
Pawnshop and Precious Metals Dealers: History Files
|
This series documents the location and licensing of pawnshops and precious metals dealers. This series may include, but is not limited to: application, fingerprints, and photos. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
6/11/2026 |
| 005667 |
Pawnshop and Precious Metals Dealers: Reports
|
This series documents the submission of item description, serial number, value, and seller ID data related to items pawned and sold, as required by local ordinance. This series may include, but is not limited to: reports. |
Retain 3 year(s) after submission |
Non-confidential Destruction |
|
6/11/2026 |
| 005668 |
Permit Review and Investigation Files
|
This series documents the request for and the results of an investigation of permit applicants, not otherwise listed on this schedule. This series may include, but is not limited to: investigation notes and final report. |
Retain 3 year(s) after closed |
Confidential Destruction |
|
6/11/2026 |
| 007103 |
Permits: Operational
|
This series documents the issuance of permits to allow bonfires, the use explosives, fireworks, fumigation, and tents at functions. This series may include, but is not limited to: application, approved permit, and supporting documentation. |
Retain 2 year(s) after expiration |
Non-confidential Destruction |
|
6/11/2026 |
| 100786 |
Permits: Parade
|
This series documents the permitting of parades, parade routes, and related traffic control activities. This series may include, but is not limited to: application, supporting documentation, and letter of approval/denial. |
Retain 6 month(s) after expiration |
Non-confidential Destruction |
|
6/11/2026 |
| 100791 |
Photographs and Evidence: Traffic Tickets
|
This series documents the collection evidence of traffic violations (not including automatic cameras at intersections). This series may include, but is not limited to: photographs and audio/visual recordings. |
Retain 1 year(s) after last action |
Non-confidential Destruction |
|
6/11/2026 |
| 007046 |
Pre-hospital Patient Care Reports
|
This series documents medical care provided by emergency services personnel and is used to summarize the facts and events of an emergency medical incident and any treatment provided. This series may include, but is not limited to: reports and related supplements or addenda. |
Retain 6 year(s) after event |
Confidential Destruction |
12VAC5-31-530, 12VAC5-31-1140
|
6/11/2026 |
| 100796 |
Recording, Surveillance, or Monitoring Systems: Not Used as Evidence
|
This series documents the surveillance of an area and the actions of law enforcement officers, suspects, and bystanders, including in-car monitoring of officers. This series may include, but is not limited to: audio and video recordings. |
Retain 30 day(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 000187 |
Recording, Surveillance, or Monitoring Systems: Locality-Wide - Not used as evidence
|
This series documents the surveillance of large areas of a locality, other than traffic corridors, using cameras mounted at fixed locations. |
Retain 7 day(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 200151 |
Recording, Surveillance, or Monitoring Systems: Traffic Light Signals - Not used as evidence
|
This series documents the failure of motorists to comply with traffic light signals (red lights), but the decision is made not to issue a summons. This series may include, but is not limited to: photographs and video recordings. |
Retain 2 day(s) after decision |
Non-confidential Destruction |
COV 15.2-968.1 (H)
|
6/11/2026 |
| 200152 |
Recording, Surveillance, or Monitoring Systems: Traffic Light Signals - Used as evidence
|
This series documents the failure of motorists to comply with traffic light signals (red lights) and the collection of civil penalty payments. This series may include, but is not limited to: photographs and video recordings. |
Retain 60 day(s) after final payment |
Non-confidential Destruction |
COV 15.2-968.1 (H)
|
6/11/2026 |
| 100800 |
Reports: No Investigative Value
|
This series documents non-criminal incidents and occurrences such as accidental deaths, suicides, lost and found property, and other occurrences that have been determined not to require further investigation. This series may include, but is not limited to: incident reports, tracking records, property receipts, and investigative files. |
Retain 5 year(s) after closed |
Confidential Destruction |
28CFR23.20(h), COV 15.2-1722
|
6/11/2026 |
| 100781 |
Reports: Traffic Accident/Crash - Citizen
|
This series documents the investigation into and reporting of motor vehicle accidents/crashes that involve non-law enforcement vehicles. This series may include, but is not limited to: notes, reports, photographs, evidence, and other supporting documentation. |
Retain 3 year(s) after event |
Confidential Destruction |
|
6/11/2026 |
| 005670 |
Reports: Traffic Accident/Crash - Law Enforcement
|
This series documents the investigation into and reporting of motor vehicle accidents/crashes that involve law enforcement vehicles. This series may include, but is not limited to: notes, reports, photographs, evidence, and other supporting documentation. |
Retain 3 year(s) after closed |
Confidential Destruction |
|
6/11/2026 |
| 100802 |
Roll Call Files
|
This series documents officer attendance at meetings, briefings, inspections and other law enforcement activities, as well as any training received at these meetings. This series may include, but is not limited to: logs, rolls, rosters, and registers. |
Retain 1 year(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 200446 |
Special Assignment Records
|
This series documents assignments for activities such as dignitary visits, demonstrations, and other special events. This series may include, but is not limited to: operational and security plans, traffic control documentation, and logs. |
Retain 2 year(s) after project completion |
Confidential Destruction |
|
6/11/2026 |
| 100804 |
Taxi Records
|
This series documents the registration and/or permitting of taxi cabs and/or cab drivers. This series may include, but is not limited to: vehicle identification, rate cards, driver's identification, fingerprint cards, and driving records. |
Retain 3 year(s) after expiration |
Non-confidential Destruction |
|
6/11/2026 |
| 100805 |
Towed Vehicle Files
|
This series documents law enforcement's actions in towing, or having towed, abandoned or damaged vehicles, vehicles involved in accidents or parking violations, and vehicles not in compliance with state or local laws. This series may include, but is not limited to: tow sheets. |
Retain 3 year(s) after event |
Non-confidential Destruction |
|
6/11/2026 |
| 000347 |
Towing Company Records
|
This series documents the registration of tow and recovery operators. This series may include, but is not limited to: vehicle identification, rate cards, driver identification, fingerprint cards, Tow Truck Driver Authorization Document Registration, and driving records. |
Retain 3 year(s) after event |
Confidential Destruction |
|
6/11/2026 |
| 100806 |
Traffic Management and Control
|
This series documents information requested, compiled, and delivered for the investigation and resolution of traffic control problems. This series may include, but is not limited to: crash report and traffic safety check point statistics. |
Retain 1 year(s) after last action |
Non-confidential Destruction |
|
6/11/2026 |
| 005673 |
Virginia Criminal Information Network (VCIN/NCIC): Administrative Messages - Not part of an Investigative Case File
|
This series documents the sending of messages to/through or receipt of messages from/through the Virginia Criminal Information Network (VCIN) or the National Crime Information Center (NCIC), and are not made part of an Investigative Case File. This series consists of, but is not limited to correspondence. |
Retain 2 year(s) after end of calendar year |
Confidential Destruction |
52-25
|
6/11/2026 |
| 005675 |
Virginia Criminal Information Network (VCIN/NCIC): NCIC Validation Records
|
This series documents the monthly verification of valid entries and the removal of outdated and/or invalid entries, per the State Police-communicated list of entries from the National Crime Information Center (NCIC) database. |
Retain 2 year(s) after event |
Confidential Destruction |
28CFR20.37
|
6/11/2026 |
| 005674 |
Virginia Criminal Information Network (VCIN/NCIC): Original Entry Printouts or Worksheets - Not related to an Investigative Case File
|
This series consists of original entry printouts or worksheets, if used, that exist solely to assist with data entry into the VCIN/NCIC system or to verify removal of entries from system. |
Retain until after closed |
Confidential Destruction |
52-25
|
6/11/2026 |
| 200153 |
Warrants: Unexecuted
|
This series documents the criminal processes in the possession of a police or sheriff's department that have not been executed within, from date of issue, seven years if a felony warrant or three years if a misdemeanor warrant; or because they were issued for a now deceased person, issued based on mistaken identity, or issued as a result of technical or legal error; and have been ordered destroyed by the court. This series may include, but is not limited to: arrest warrants, summonses, capiases, and other unexecuted criminal processes. |
Retain until after order |
Confidential Destruction |
COV 19.2-76.1
|
6/11/2026 |
| 100762 |
Weapons: Internal Assignments
|
This series documents the assignment of weapons of all types to personnel for law enforcement use. This series may include, but is not limited to: logs, registers, and rosters. |
Retain 5 year(s) after equipment, facility, or property sold or no longer in use |
Non-confidential Destruction |
|
6/11/2026 |
| 100635 |
Weapons: Inventory
|
This series documents the inventory and asset control of weapons and ammunition. This series includes, but is not limited to: logs and lists. |
Retain until after no longer administratively useful |
Non-confidential Destruction |
|
6/11/2026 |
