| 007074 |
Case Records
|
This series documents a resident's admission into and separation from the facility, as well as information-release consent, disciplinary issues, personal property, and program participation and progress during the residency. This series may include, but is not limited to: forms, logs, orders, reports, and testing data. |
Retain 3 year(s) after separation |
Confidential Destruction |
6VAC35-101-330.A.
|
6/9/2022 |
| 200741 |
Certification
|
This series documents compliance with the Department of Juvenile Justice's Regulation Governing Juvenile Secure Detention Centers, which includes, but is not limited to administrative and personnel, the physical environment, safety and security, residents' rights, and program operations. This series may include, but is not limited to: certificates, databases, forms, logs, registers, spreadsheets, and reports. |
Retain 3 year(s) after audit |
Confidential Destruction |
6VAC35-101
|
6/9/2022 |
| 007075 |
Health Care Records: Separated After Age Eleven
|
This series documents the health history of a resident while residing in the center and who separated after age eleven, including initial health screening and any collected health history from prior to admission, annual physical examination, physician-recommended follow-up care, and/or provision of recommended or needed follow-up care. This series may include, but is not limited to: health-specific forms, logs, orders, reports, and testing data. |
Retain 6 year(s) after last action |
Confidential Destruction |
COV 54.1-2910.4, 6VAC35-101-330.B.
|
6/9/2022 |
| 200742 |
Health Care Records: Separated By Age Twelve
|
This series documents the health history of a resident while residing in the center and who separated by age twelve, including initial health screening and any collected health history from prior to admission, annual physical examination, physician-recommended follow-up care, and/or provision of recommended or needed follow-up care. This series may include, but is not limited to: health-specific forms, logs, orders, reports, and testing data. |
Retain 18 year(s) after birth |
Confidential Destruction |
6VAC35-101-330.B.
|
6/9/2022 |
| 200743 |
Investigations: Grievances / Complaints
|
This series documents investigations and responses to complaints and formal grievances received from residents, parents, and/or staff who report issues related to resident care and treatment. This series may include, but is not limited to: correspondence, forms, investigative notes, and reports. |
Retain 3 year(s) after audit |
Confidential Destruction |
|
6/9/2022 |
| 007086 |
Logs: Operational
|
This series documents resident movement inside and outside the center, admissions data not included in a resident's case file, and other daily operational activities. This series may include, but is not limited to: logs, forms, receipts, and reports. |
Retain 6 year(s) after end of calendar year |
Confidential Destruction |
|
6/9/2022 |
| 200744 |
Prison Rape Elimination Act (PREA) Audits
|
This series documents the audits required by the Prison Rape Elimination Act (PREA). This series may include, but is not limited to: reports, logs, and correspondence. |
Retain 3 year(s) after audit |
Non-confidential Destruction |
28 CFR 115.403(f), 28 CFR 115 Subpart E
|
6/9/2022 |
| 200745 |
Prison Rape Elimination Act (PREA) Data
|
This series documents the collection of accurate, uniform data for every allegation of sexual abuse using a standardized instrument and set of definitions, per the Prison Rape Elimination Act (PREA). This series may include, but is not limited to: reports, forms, and correspondence. |
Retain 10 year(s) after end of calendar year |
Confidential Destruction |
28 CFR 115.387(a), 28 CFR 115.389(d)
|
6/9/2022 |
| 200746 |
Prison Rape Elimination Act (PREA) Investigations
|
This series documents investigations into sexual abuse allegations, per the Prison Rape Elimination Act (PREA), including anonymous third-party reports and allegations made in which the accused and/or accuser are no longer employed or housed. This series may include, but is not limited to: reports, forms, and correspondence. |
Retain 5 year(s) after separation |
Confidential Destruction |
28 CFR 115.371(j)
|
6/9/2022 |
