Search Results

GS-28: Treasurer

Series Number Series Title Description Retention Disposition Citation Approval Date
200155 Assessment Books: Personal Property and Real Estate This series documents the amount of taxes assessed on tangible personal property and real estate. Retain 6 year(s) after end of state fiscal year Confidential Destruction 4/16/2013
200156 Bond Records This series documents the issuance of bonds to fund capital projects, payments made by a fiscal/paying agent due to bond issues, and the destruction of bonds and bond coupons paid by the fiscal/paying agent. This series may include, but is not limited to: transfer statements, bond destruction certificates, and bond issue and payment documentation. Retain 5 year(s) after end of state fiscal year Confidential Destruction COV 58.1-3130 4/16/2013
100978 Certificate of Deposits This series documents the notification of deposit/transfer of funds to the state treasurer detailing funds collected by the local treasurer. This series may include, but is not limited to: Form 800 Retain 3 year(s) after end of state fiscal year Non-confidential Destruction 4/16/2013
100979 Compensation Board: Budget Request This series documents budget requests submitted to the Compensation Board outlining workload measures and expenditures of the Treasurer's office. This series may include but is not limited to: payroll reports and workload measures reports. Retain 5 year(s) after end of state fiscal year Confidential Destruction 4/16/2013
100980 Debt-Set Off Records:Satisfied Debts This series documents the allocation of state tax refunds of the debtor to satisfy an existing claim against him imposed by a state or local agency. This series may include but is not limited to: listings of payments received from the state Retain 5 year(s) after end of calendar year Confidential Destruction 4/16/2013
100982 Investment Records This series documents the purchase, maturation, and reconciliation of invested funds. This series may include, but is not limited to: brokerage statements, purchase confirmations, and investment performance reports. Retain 3 year(s) after last action Confidential Destruction 4/16/2013
100983 Licensing and Fee Records: Paid Licenses and Reports This series documents the fees paid for licenses such as animal, business, and vehicle licenses, and other local fees. This series may include, but is not limited to: applications, paid receipts, copies of applicable licenses, and reports of issued or pending licenses Retain 3 year(s) after end of state fiscal year Confidential Destruction 4/16/2013
200157 Paid Taxes: Personal Property and Real Estate This series documents the payment of personal property and real estate taxes. This series may include, but is not limited to: copies of the bill and register receipts. Retain 5 year(s) after end of state fiscal year Confidential Destruction 4/16/2013
100987 Personal Property Tax Records: Delinquent Lists This series documents those taxpayers that have failed to pay their tangible personal property tax. Retain 5 year(s) after end of state fiscal year Confidential Destruction COV 58.1-3921 4/16/2013
100990 Personal Property Tax Records: Unpaid Tangible Taxes This series documents the non-payment of taxes assessed on tangible personal property. This series may include but is not limited to: distress warrants, tax liens, or other collection activity documents Retain 5 year(s) after end of state fiscal year Confidential Destruction 4/16/2013
100993 Real Estate Tax Records: Delinquent List This series documents those taxpayers that have failed to pay their real estate tax. Retain 20 year(s) after creation Non-confidential Destruction COV 58.1-3341 4/16/2013
100997 Real Estate Tax Records: Unpaid Taxes This series documents the non-payment of real estate taxes. This series may include, but is not limited to: judicial sales, tax liens, or other collection activity documents Retain 3 year(s) after event Confidential Destruction 4/16/2013
101000 State Tax Records: Delinquent List This series documents those taxpayers who are delinquent in paying their state tax. Retain 3 year(s) after end of state fiscal year Confidential Destruction COV 58.1-1801 4/16/2013
100998 State Tax Records: Original and Corrected Assessments This series documents the estimated tax and state income tax assessments. This series may include, but is not limited to: listings of individuals and entities that owe or have paid estimated or state income tax. Retain 3 year(s) after end of state fiscal year Confidential Destruction 4/16/2013
101001 State Tax Records: Paid and Unpaid Taxes This series documents the amount of tax paid or unpaid for state and estimated income. This series may include but is not limited to: listings of paid and unpaid accounts. Retain 3 year(s) after end of state fiscal year Confidential Destruction 4/16/2013
101003 Treasurer's Lien Report: Non-Tax This series documents non-tax liens placed on entities of the debtor such as bank accounts, salaries, rent owed by tenants, inheritances and accounts receivable. This series may include but is not limited to: copies of the lien and lien letters. Retain 3 year(s) after creation Non-confidential Destruction COV 58.1-3952 4/16/2013
101004 Treasurer's Reports This series documents the monthly report submitted to the finance board or local governing body detailing the amount of money on deposit with each depository. Retain 3 year(s) after end of state fiscal year Non-confidential Destruction 58.1-3160 4/16/2013
101005 Treasurer's Summons This series documents the Treasurer's questioning of a taxpayer or any other person regarding tax liability and orders them to produce related documents. This series may include, but is not limited to: bill of sale, pay stubs, and tax receipts from other localities Retain 3 year(s) after event Confidential Destruction COV 58.1-3128 4/16/2013
101006 Unclaimed Property Records This series documents the listing of property and funds that went unclaimed for the previous fiscal year. This series may include, but is not limited to: holder forms, AP-2 Reports of Unclaimed Property, and due diligence letters Retain 5 year(s) after end of state fiscal year Confidential Destruction COV 55.1-2537 4/16/2013
101007 Write Off Records This series documents accounts listed under federal bankruptcy discharges, local accounts beyond the statute of limitations, and other balances that have been deemed uncollectible. This series may include, but is not limited to: write-off forms and bankruptcy court correspondence. Retain 3 year(s) after end of calendar year Confidential Destruction 4/16/2013