| 012273 |
Access Control Records
|
This series documents the control of access to specific buildings, departments, rooms or areas. This series may include, but is not limited to: access lists, sign-in sheets, logs, registers, instruction books or emergency contact records. Includes both paper and electronic records. |
Retain 6 month(s) after last action |
Confidential Destruction |
|
6/11/2026 |
| 200037 |
Disaster Recovery Files
|
This series documents the process of and expenses for the recovery from a State- or Federally-declared disaster. This series may include, but is not limited to: damage reports, repair reports, expense records, a copy of all activated response plans, and supporting documentation. |
Retain 5 year(s) after last action |
Confidential Destruction |
|
6/11/2026 |
| 012274 |
Emergency Response Plans
|
This series documentsĀ plansĀ and planning effortsĀ related toĀ preparing for, responding to, recovering from, and mitigating emergencies and disasters.Ā This series includes, but isĀ not limited to: the Commonwealth of Virginia Emergency Operations PlanĀ and supporting plans, the State Hazard Mitigation Plan, Agency Support Plans, Continuity of Operations Plans (COOP), andĀ any otherĀ plans or planning materials documentingĀ state response toĀ and recovery from disasters orĀ emergenciesĀ as defined inĀ Code of VirginiaĀ 44-146.16.Ā |
Retain until after superseded, obsolete, or rescinded |
Confidential Destruction |
EO 41 (2018)
|
6/11/2026 |
| 101380 |
Equipment Control Logs
|
This series documents the movement of equipment into and out of facilities when control is required for security purposes. This series may include, but is not limited to: logs and lists. |
Retain 6 month(s) after last action |
Non-confidential Destruction |
|
6/11/2026 |
| 012276 |
Fire Extinguisher Inspections
|
This series documents routine fire extinguisher inspections. This series may include, but is not limited to: fire extinguisher tags or sheets that document inspections. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
6/11/2026 |
| 012277 |
Fire Safety Inspections
|
This series documents the completion and results of fire safety inspections, including any follow-up actions taken. This series may include, but is not limited to: inspection reports and supporting documentation. |
Retain 5 year(s) after end of calendar year |
Non-confidential Destruction |
|
6/11/2026 |
| 012278 |
Guard or Security Monitor Files
|
This series documents the assigment of duties, responsibilities, and use or control of building/department guards or security monitors (excluding personnel and payroll activities). This series may include, but is not limited to: rosters, procedural records, and other supporting documentation. |
Retain 2 year(s) after end of calendar year |
Non-confidential Destruction |
|
6/11/2026 |
| 012279 |
Personal Identification Records (Access and Security)
|
This series documents the identification process for individuals with access to buildings, departments, room or areas. This series may include, but is not limited to: issue records, back-up photos, and other supporting documentation. |
Retain 1 year(s) after end of calendar year |
Confidential Destruction |
|
6/11/2026 |
| 012280 |
Safety Records
|
This series documents the duties of and actions taken by the agency, building, or department safety officer. This series may include, but is not limited to: reports, logs and supporting documentation produced, maintained or collected by the safety officer. |
Retain 3 year(s) after last action |
Non-confidential Destruction |
|
6/11/2026 |
| 012281 |
Security and Surveillance Tapes: Not Used as Evidence
|
This series documents the surveillance and monitoring of a building or area for security purposes. This series may include, but is not limited to: audio or video recordings. |
Retain 30 day(s) after creation |
Non-confidential Destruction |
|
6/11/2026 |
