| 012315 |
Accessions
|
This series documents the addition of manuscripts or artifacts into collections. This series may include but is not limited to: correspondence, receipts, agreements, logs and any other records documenting custody or ownership. |
|
Permanent, In Agency |
|
12/9/2021 |
| 200723 |
Affiliated Groups
|
This series documents the relationship between the library or museum and affiliated groups, organizations, or foundations. This series may include, but is not limited to: correspondence, minutes, by-laws, staff liason files, and materials used to make or support decisions. |
Retain 5 year(s) after closed |
Confidential Destruction |
|
12/9/2021 |
| 012317 |
Catalog Cards or Entries
|
This series documents the description, identification, and location of individual items within library or museum collections. This series may include, but is not limited to: bibliographic creation record, and card catalogs. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
12/9/2021 |
| 005001 |
Catalogs: Collections
|
This series documents the collections of libraries and museums. This series may include, but is not limited to: collection catalogs. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
12/9/2021 |
| 012320 |
Circulation Records - Item History
|
This series documents the circulation history; borrower information; description of the material borrowed; due date; overdue, lost, and damage/repair notations; and fine payments of specific items within the collections. This series may include, but is not limited to: card files, correspondence, databases, logs, pull/call slips, registers, and spreadsheets. |
Retain until after no longer administratively useful |
Confidential Destruction |
|
12/9/2021 |
| 012321 |
Circulation Records - Patron History
|
This series documents the borrowing history of specific patrons. This series may include, but is not limited to: applications for library cards and borrowing history. |
Retain until after closed |
Confidential Destruction |
|
12/9/2021 |
| 012322 |
Deaccessions
|
This series documents the removal of an item from a collection and documents any change in custody for an item in the collection. This series may include, but is not limited to: correspondence, condition reports, agreements, and deaccessioning documents. |
|
Permanent, In Agency |
|
12/9/2021 |
| 005002 |
Exhibits
|
This series documents the planning, preparation, and set up of library or museum exhibits. This series may include, but is not limited to: correspondence, schedules, budgets, shipping and packing itineraries and instructions, installation plans, insurance policies and contracts, attendance logs, and publicity files. |
Retain 5 year(s) after no longer administratively useful |
Confidential Destruction |
|
12/9/2021 |
| 012324 |
Interlibrary Loans
|
This series documents the requests to or from other libraries for loan of items from collections. This series may include, but is not limited to: requests, responses, and check-in/out records. |
Retain 1 year(s) after event |
Confidential Destruction |
|
12/9/2021 |
| 200720 |
Loans: Incoming
|
This series documents the terms and conditions of incoming loan agreements. This series may include, but is not limited to: loan agreements, correspondence, insurance documents, condition reports, and receipts. |
Retain 5 year(s) after event |
Confidential Destruction |
|
12/9/2021 |
| 012316 |
Loans: Outgoing
|
This series documents the terms and conditions of outgoing loan agreements. This series may include, but is not limited to: loan agreements, correspondence, insurance documents, condition reports, and receipts. |
Retain 5 year(s) after event |
Confidential Destruction |
|
12/9/2021 |
| 012326 |
Patron Identification and/or Registration Cards
|
This series documents the identification or registration of patrons and issuance of library or identification cards. This series may include but is not limited to: applications for library or registration cards. |
Retain until after closed |
Confidential Destruction |
|
12/9/2021 |
| 200722 |
Programming and Events
|
This series documents the development and management of public programming and events, including programs for teachers, youth and family, exhibitions, lectures, workshops, symposia, films and concerts, and other public events. This series may include, but is not limited to: contracts, purchase orders, photographs, publicity, travel arrangements, evaluations and surveys, and schedules. |
Retain 5 year(s) after event |
Confidential Destruction |
|
12/9/2021 |
| 200721 |
Rights and Reproduction Requests
|
This series documents requests for permission, whether granted or denied, to use or reproduce copyrighted materials. This series may include but is not limited to: requests or applications, correspondence, item information, and documentation of approval or denial. |
Retain until after expiration |
Non-confidential Destruction |
|
12/9/2021 |
| 012327 |
Special Gifts or Donations
|
This series documents the acceptance and use of special gifts and donations, including equipment, funds, or real property. This series may include but is not limited to: correspondence, receipts, and shipping documentation. |
Retain 5 year(s) after no longer administratively useful |
Non-confidential Destruction |
|
12/9/2021 |
