| 200552 |
Academic Counseling: Student History Files - Graduate
|
This series documents academic counseling provided to specific graduate students. This series may include, but is not limited to: academic advising, career counseling, consultation and other forms and correspondence, evaluations for advancement to faculty, and guidance counseling records. |
Retain 10 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101063 |
Academic Counseling: Group Files and Test Results
|
This series documents the conduct of and participation in group counseling and/or testing by students. |
Retain 3 year(s) after end of academic year |
Confidential Destruction |
|
3/12/2026 |
| 101066 |
Academic Counseling: Student History Files
|
This series documents academic counseling provided to specific students. This series may include, but is no t limited to: academic advising, career counseling, evaulation or consultation for advancement to graduate studies and faculty, and guidance counseling records. |
Retain 3 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 200229 |
Academic Department: Medical Student Records
|
This series documents the student records for School of Medicine students receiving an MD (to practice medicine). This series may include, but is not limited to: application, photograph, transcript, and reviews of clinical performance. |
Retain 75 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 200228 |
Academic Departments: Honors, Awards, Scholarship, Fellowships - Students - Nomination Records
|
This series documents unsuccessful nominations of students for honors, awards, scholarships, or fellowships. This series may include, but is not limited to: applications, letters of reference, and related materials. |
Retain 1 year(s) after end of academic year |
Confidential Destruction |
|
3/12/2026 |
| 101069 |
Academic Departments: Class Rolls and Grade Sheets
|
This series documents that students registered for specific courses, attendance and grades given. This series may include, but is not limited to: grade reports. |
Retain 3 year(s) after end of semester |
Confidential Destruction |
|
3/12/2026 |
| 101072 |
Academic Departments: Course Syllabi
|
This series documents courses offered by the department. This series may include, but is not limited to: syllabi. |
Retain until after superseded, obsolete, or rescinded |
Non-confidential Destruction |
|
3/12/2026 |
| 101073 |
Academic Departments: Course/Curricula Approval
|
This series documents the proposed creation of new or revised courses, programs or degrees. This series may include, but is not limited to: requests, contents, and approval or refusal documentation. |
|
Permanent, In Agency |
|
3/12/2026 |
| 101083 |
Academic Departments: Department/School Files - Graduate Students
|
This series documents the monitoring of graduate student status, history and grades within the academic department or school. This series may include, but is not limited to: approval of summer course work, transfer credits, leave/withdrawal, veterans status info, international studies visa application, dean/department notes, readmission application, scholarships/awards, and committee/thesis paperwork. |
Retain 10 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101082 |
Academic Departments: Department/School Files - Undergraduate Students
|
This series documents the monitoring of undergraduate student status, history and grades within the academic department or school. This series may include, but is not limited to: approval of summer course work, transfer credits, leave/withdrawal, veterans status info, international studies visa application, dean/department notes, readmission application, and scholarships/awards. |
Retain 5 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101074 |
Academic Departments: Faculty Activity Reports
|
This series documents reporting of faculty activity within the department. This series may include, but is not limited to: faculty annual reports documenting accomplishments, research conducted, grants approved, and publications. |
Retain 5 year(s) after end of academic year |
Non-confidential Destruction |
|
3/12/2026 |
| 101079 |
Academic Departments: Honors and Awards - Faculty - Nomination Records
|
This series documents unsuccessful nominations of faculty honors, awards, or related recognitions. This series may include, but is not limited to: applications, letters of reference, and related materials |
Retain 3 year(s) after end of academic year |
Confidential Destruction |
|
3/12/2026 |
| 101081 |
Academic Departments: Student Examination Files
|
This series documents work completed by students for grades in a course. This series may include, but is not limited to: exams, quizzes, tests, and term papers. |
Retain 1 year(s) after end of semester |
Confidential Destruction |
|
3/12/2026 |
| 101085 |
Academic Departments: Student Theses and Dissertations
|
This series documents the completion of work by graduate and doctoral students. This series may include, but is not limited to: theses or dissertations. |
|
Permanent, In Agency |
|
3/12/2026 |
| 200835 |
Accommodations for Students
|
This series documents accommodations and other related support, in compliance with the Americans with Disabilities Act (ADA) for students. This series may include, but is not limited to, applications, paratransit service requests, and correspondence. |
Retain 5 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101132 |
Accreditation Records: Final Accreditation
|
This series document a college, university, school, or program's formal accreditation by a relevant educational accreditation body. This series may include, but is not limited to: self study reports, final report, and questions and responses. |
|
Permanent, In Agency |
|
3/12/2026 |
| 101133 |
Accreditation Records: Supporting Documentation
|
This series documents a college, university, school, or program's efforts to prepare for accreditation by a relevant educational accreditation body. This series may include, but is not limited to: faculty credentials and college/program reports. |
Retain 5 year(s) after last action |
Non-confidential Destruction |
|
3/12/2026 |
| 200230 |
Administration: Foundation Agreements and Management Records
|
This series documents agreements between a college or university-related foundation and the university. This series may include, but is not limited to: policy, memorandum of agreement, and annual report. |
|
Permanent, In Agency |
|
3/12/2026 |
| 101091 |
Administration: Postsecondary Education Reports
|
This series documents the submission of required reports to the State Council of Higher Education for Virginia (SCHEV) and/or the Virginia Community College System (VCCS). This series may include, but is not limited to: general statistics/demographics, such as admission, degree completion, enrollment, and residency; federal financial aid information; and list of students enrolled. |
|
Permanent, In Agency |
COV 2.2-609
|
3/12/2026 |
| 101160 |
Administration: Statistics
|
This series documents the reporting of various registration and enrollment data. This series may include, but is not limited to: admissions, registration, grading, degree, student or alumni statistics. |
|
Permanent, In Agency |
|
3/12/2026 |
| 200553 |
Admissions: Applications - Matriculating Students - Graduate
|
This series documents applications for admission for matriculating graduate students. This series may include, but is not limited to: letters of recommendation and character or academic evaluations. |
Retain 2 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101087 |
Admissions: Applications - Matriculating Students
|
This series documents the receipt of recommendations for admissions and supporting character or academic evaluations. This series may include, but is not limited to: letters of recommendation and evaluations done by admissions to "score" students. |
Retain until after last action |
Confidential Destruction |
|
3/12/2026 |
| 101086 |
Admissions: Applications - Non-Matriculating Students
|
This series documents applications for admission of non-matriculating students. This series may include, but is not limited to: application, standardized test scores, and character or academic evaluations. |
Retain 1 year(s) after end of academic year |
Confidential Destruction |
|
3/12/2026 |
| 200231 |
Admissions: Applications - Non-Matriculating Students - Medical Student
|
This series documents the applications and related documents for the admission to medical school. This series may include, but is not limited to: application, letters of recommendations, transcripts, and admissions committee review/interviews. |
Retain 3 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101089 |
Admissions: Student Recruitment Publications
|
This series documents the history of courses and classes available to students. This series may include, but is not limited to: promotional material and description of programs/courses. |
|
Permanent, In Agency |
COV 2.2-609
|
3/12/2026 |
| 101095 |
Athletics: Conference Required Records
|
This series documents maintenance of membership in athletic organizations by the university . This series may include, but is not limited to: drug testing results. |
Retain 7 year(s) after end of academic year |
Confidential Destruction |
|
3/12/2026 |
| 101094 |
Athletics: Eligibility Records
|
This series documents students eligibility to participate in athletic programs. This series may include, but is not limited to: documentation of age, years in higher education, proof of maintaining grades, school transfer documentation, years of eligibility , and recruiting information for matriculated students. |
Retain 7 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101096 |
Athletics: Recruiting Records
|
This series documents the recruiting of student athletes to attend the college/university and/or participate in athletic programs. This series may include, but is not limited to: recruiters notes, letters of reference, verification records, and meeting minutes. |
Retain 7 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101099 |
Athletics: Sports History and Memorabilia Records
|
This series documents the acquisition and control of sports history memorabilia. This series may include, but is not limited to: donation records and purchase documentation. |
|
Permanent, In Agency |
|
3/12/2026 |
| 101101 |
Athletics: Trainer's Treatment Records
|
This series documents the in-department treatment of student athletes and candidates. |
Retain 7 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101104 |
Career Center: Placement Files
|
This series documents students applications for placement assistance. This series may include, but is not limited to: job applications, resumes, internship evaluations, test scores, and advisor notes.. |
Retain 1 year(s) after end of academic year |
Confidential Destruction |
|
3/12/2026 |
| 101103 |
Career Center: Recruiting Fairs and Visits
|
This series documents employer recruiting/interviewing visits to campus. This series may include, but is not limited to: scheduling location and payment for booths. |
Retain until after no longer administratively useful |
Non-confidential Destruction |
|
3/12/2026 |
| 200822 |
Childhood Development Centers
|
This series documents students enrolled in child development centers or childcare facilities that are managed solely by the academic institution. This series may include, but is not limited to: registration/enrollment forms, contact information, immunization forms, learning/development reports, release forms, written reports to parents, and emergency medical forms. |
Retain 5 year(s) after end of calendar year |
Confidential Destruction |
|
3/12/2026 |
| 200556 |
Clery Act Annual Security Reports
|
This series documents the annual security reports published by institutions of higher education in accordance with the Clery Act, together with supporting documentation. This series may include, but is not limited to: annual crime reports, daily crime logs, records for arrests and referrals for disciplinary action, timely warning and emergency notification reports, correspondence regarding Clery Act compliance, and notices provided about the availability of the annual security report. |
Retain 3 year(s) after superseded, obsolete, or rescinded |
Confidential Destruction |
|
3/12/2026 |
| 200233 |
Clinical Trial Projects: Sponsored
|
This series documents clinical trials/programs for a drug or device with an industry sponsor. This series may include, but is not limited to: contract/agreement, protocol, patient information, consent, and test results. |
Retain until after terms of contract met |
Confidential Destruction |
|
3/12/2026 |
| 200232 |
Clinical Trial Projects: Unfunded
|
This series documents proposals submitted to federal and/or other funding agencies that are not sponsored. This series may include, but is not limited to: proposal, budget, working papers, and drafts |
Retain 1 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101071 |
Course Evaluations: Non-Tenure Track Faculty, Instructors, and Graduate Instructor
|
This series documents evaluations completed by students for non-tenure track faculty, instructors, or graduate instructors/teaching assistants. This series may include, but is not limited to: course, instructor, or material evaluations. |
Retain 1 year(s) after end of academic year |
Non-confidential Destruction |
|
3/12/2026 |
| 200234 |
Course Evaluations: Tenured or Tenure Track Faculty
|
This series documents evaluations completed by students for tenure track or tenured faculty. This series may include, but is not limited to: course, instructor, or material evaluations. |
Retain 5 year(s) after end of academic year |
Non-confidential Destruction |
|
3/12/2026 |
| 101107 |
Development: Donation of Items
|
This series documents the donation of an item and the conditions, specifications, and prescribed uses attached to the item regarding its use, disposal, or sale. This series may include, but is not limited to: gifts in kind. |
Retain 5 year(s) after equipment, facility, or property sold or no longer in use |
Non-confidential Destruction |
|
3/12/2026 |
| 200235 |
Development: Donor Records - Major Donors
|
This series documents information about major donors used in developing donations and relationships. This series may include, but is not limited to: documentation of donation, research into donors interest/worth, financial data such as tax information, and memorandum of agreement documenting how funds are spent. |
|
Permanent, In Agency |
|
3/12/2026 |
| 200236 |
Development: Donor Records - Other Donors
|
This series documents information about donors used in developing donations and relationships. This series may include, but is not limited to: documentation of donation, research into donors interest/worth, financial data such as tax information, and memorandum of agreement documenting how funds are spent. |
Retain 3 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101110 |
Development: Fundraising Planning and Reporting
|
This series documents the development and creation of fundraising campaigns and reporting of campaign status. This series may include, but is not limited to: financial information, theme and branding information, and master plan. |
Retain 20 year(s) after closed |
Non-confidential Destruction |
|
3/12/2026 |
| 101112 |
Development: Prospective Donor Files
|
This series documents the personal data and history of contacts with fundraising prospects. This series may include, but is not limited to: graduate and parent contact information. |
Retain 5 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101114 |
Development: Trust and Endowment Records
|
This series documents trusts or endowments and history of trustees and investments. This series may include, but is not limited to: agreements, stipulations, stock accounts, and end of year reports. |
|
Permanent, In Agency |
|
3/12/2026 |
| 101120 |
Financial Aid: Matriculating Student - Perkins Loans
|
This series documents the request for, granting of, acceptance, award, disbursement and repayment of Perkins Loans. |
Retain 3 year(s) after closed |
Confidential Destruction |
34CFR674.19
|
3/12/2026 |
| 200237 |
Financial Aid: Matriculating Students
|
This series documents the request for, granting of, acceptance, award, disbursement, and repayment of financial aid/loans for students who are awarded aid and matriculate. This series may include, but is not limited to: direct loans, Federal Family Education Loans (FEEL), award of Federal Work Study (FWS) grants, Federal Supplemental Education Opportunity Grants (FSEOG), Pell grants, and interactions with Veterans Affairs. |
Retain 3 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101098 |
Financial Aid: Matriculating Students - Athletic Scholarships
|
This series documents the selection, awarding and monitoring of scholarships to students recruited to participate in athletic activities. This series may include, but is not limited to: stipends and grant in aid. |
Retain 7 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101116 |
Financial Aid: Non-Matriculating or Non-Awarded Students
|
This series documents the request for financial aid by students who are not awarded aid and the granting of, acceptance, and award of financial aid to students who do not matriculate. This series may include, but is not limited to: application, supporting documents, and correspondence. |
Retain 3 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101123 |
Housing: Check-In/Out Records
|
This series documents the processing in and out of residents. This series may include, but is not limited to: inventory of equipment/furnishings and room conditions. |
Retain 1 year(s) after separation |
Non-confidential Destruction |
|
3/12/2026 |
| 101127 |
Housing: Contracts or Leases
|
This series documents agreements between the housing office and residents. This series may include, but is not limited to: fees, rules, and restrictions. |
Retain 3 year(s) after expiration |
Confidential Destruction |
|
3/12/2026 |
| 101124 |
Housing: Dorm Damage Records
|
This series documents the finding of damages to room, equipment or furnishings. This series may include, but is not limited to: calculation of charges and repayment documentation. |
Retain 3 year(s) after last action |
Non-confidential Destruction |
|
3/12/2026 |
| 101128 |
Housing: Room Assignments
|
This series documents the status of room and housing assignments. This series may include, but is not limited to: list of occupants, requests for room changes, and tracking of room availability. |
Retain 1 year(s) after end of semester |
Confidential Destruction |
|
3/12/2026 |
| 101129 |
Housing: Room Inspections
|
This series documents the periodic inspection of rooms, dorms or halls. This series may include, but is not limited to: findings and corrections. |
Retain 1 year(s) after end of calendar year |
Non-confidential Destruction |
|
3/12/2026 |
| 101130 |
Housing: Security Records
|
This series documents the recording of incidents or activities by dorm supervisors or monitors. This series may include, but is not limited to: duty logs, summaries, front desk sign in sheets, and shift assignments for resident assistants. |
Retain 1 year(s) after end of academic year |
Non-confidential Destruction |
|
3/12/2026 |
| 101131 |
Housing: Student Roster/Records
|
This series documents the creation of student locators and room assignment records. This series may include, but is not limited to: list of students by building and floor. |
Retain 1 year(s) after end of academic year |
Confidential Destruction |
|
3/12/2026 |
| 200238 |
Institutional Review Board (IRB): Human Subjects
|
This series documents the internal review and approval of HIPAA-protected sponsored programs and research projects involving human subjects. This series may include, but is not limited to: reviews by IRB and other related committees/board, proposals, protocols, study information, and sponsor information. |
Retain 6 year(s) after project completion |
Confidential Destruction |
|
3/12/2026 |
| 200239 |
Institutional Review Board (IRB): Other Research
|
This series documents the internal review and approval of sponsored programs and research projects not involving human subjects, such as testing on animals. This series may include, but is not limited to: reviews by IRB and other related committees/boards, proposals, protocols, study information, and sponsor information. |
Retain 3 year(s) after project completion |
Confidential Destruction |
|
3/12/2026 |
| 200240 |
Institutional Review Board (IRB): Social Behavior Research
|
This series documents the internal review and approval of sponsored programs and research projects involving social behavioral research. This series may include, but is not limited to: reviews by IRB and other related committees/boards, proposals, protocols, study information, and sponsor information. |
Retain 3 year(s) after project completion |
Confidential Destruction |
|
3/12/2026 |
| 200882 |
Military Eligibility Benefit Records
|
This series documents enrollment records of students utilizing military and Veteran Affairs education benefits during enrollment. This series includes, but is not limited to, supporting documentation and correspondence. |
Retain 3 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 200551 |
Minutes of Meetings of Central Governing Bodies
|
This series documents proceedings of meetings of university central governing bodies, including Faculty Senate, General Faculty, Staff Senate, Employee Council, and Honor Committee. This series includes, but is not limited to: meeting minutes, agendas, attachments, and materials used to make or support decisions. |
|
Permanent, In Agency |
|
3/12/2026 |
| 200554 |
Promotion and Tenure Records: Supporting Documentation
|
This series documents the promotion and tenure process for an individual faculty member. This series includes, but is not limited to: letters of recommendation, current curriculum vitae, research summaries, published papers, and documentation of awards/accolades, committee work, presentations, and grant participation. |
Retain 5 year(s) after decision |
Confidential Destruction |
|
3/12/2026 |
| 101134 |
Registration: Academic Action Notifications
|
This series documents the notification of students about their academic probation, dismissal or other action or status changes. This series may include, but is not limited to: notification correspondence. |
Retain 10 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101159 |
Registration: Application for Virginia In-State Tuition
|
This series documents a student's verification of Virginia residency. This series may include, but is not limited to: copies of driver licenses, utilities bills, and tax filings. |
Retain 3 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101070 |
Registration: Commencement Records
|
This series documents commencement activities. This series may include, but is not limited to: program and schedule of events. |
|
Permanent, In Agency |
|
3/12/2026 |
| 200241 |
Registration: Course Action Records
|
This series documents actions associated with undergraduate and graduate student's enrollment in a course. This series may include, but is not limited to: registration, drop/add requests, permission to audit course to take as pass/fail, course transfers, and grade disputes. |
Retain 1 year(s) after end of semester |
Confidential Destruction |
|
3/12/2026 |
| 101143 |
Registration: Disclosure of Information
|
This series documents receipt for requests for personal information on students, such as those made by the military, federal government, and potential employers. This series may include, but is not limited to: request and response. |
Retain 3 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101152 |
Registration: Holds or Encumbrances
|
This series documents violations that result in a non-financially related hold being placed on a student's grades, transcripts, or graduation. This series may include, but is not limited to: correspondence and hold information. |
Retain until after no longer administratively useful |
Confidential Destruction |
|
3/12/2026 |
| 200242 |
Registration: International Students
|
This series documents the completion of proper visa and immigration records for international student attendance. This series may include, but is not limited to: visa applications, permanent residence card, and asylum documentation. |
Retain 10 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101157 |
Registration: Program Modification
|
This series documents student requests for changes in programs, major, or degrees sought and actions taken in response. This series may include, but is not limited to: advanced placement records, documentation of transfer credits, request for degree audit, and applications for degrees or graduation. |
Retain 1 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101093 |
Registration: Schedule of Classes
|
This series documents the classes offered in each semester. This series may include, but is not limited to: course descriptions and faculty course assignments. |
|
Permanent, In Agency |
|
3/12/2026 |
| 101154 |
Registration: Student Record
|
This series documents the history of a student's academic life at the college or university. This series may include, but is not limited to: courses taken, grades, transcripts, and degrees (major and minor) received. |
|
Permanent, In Agency |
|
3/12/2026 |
| 101163 |
Registration: Transcript Requests
|
This series documents the receipt of and filling of a transcript request. This series may include, but is not limited to: correspondence. |
Retain 1 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101167 |
Registration: Withdraw or Leave Authorizations
|
This series documents formal withdrawal or temporary leave by students for reasons such as military orders or medical leaves. This series may include, but is not limited to: documentation, approval of the requests, and reimbursement requests.. |
Retain 10 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101168 |
Research: Accounting Records
|
This series documents the fiscal accountability of funds during the contract or grant period. This series may include, but is not limited to: invoices and grant reports. |
Retain 5 year(s) after closed |
Confidential Destruction |
|
3/12/2026 |
| 101198 |
Research: Contract or Grant Administration
|
This series documents the routine administration by the university of a contract or grant. This series may include, but is not limited to: application, award information, and reports. |
Retain 5 year(s) after closed |
Confidential Destruction |
|
3/12/2026 |
| 101169 |
Research: Final Reports
|
This series documents the completion of research by a college or university employee. This series may include, but is not limited to: final scientific or research report of results. |
|
Permanent, In Agency |
|
3/12/2026 |
| 200966 |
Research: Misconduct Investigation Records
|
This series documents allegations of research misconduct reported to the Office of Research Integrity within the federal Public Health Services department. This series may include, but is not limited to: research documentation, allegation assessments, inquiry reports, investigation reports, decision reports, charge letters, and notifications. |
Retain 7 year(s) after closed |
Confidential Destruction |
42 CFR 93.318
|
3/12/2026 |
| 101170 |
Research: Notes, Work Papers, and Technical Data
|
This series documents the data collection for a program/research project conducted by a college or university employee. This series may include, but is not limited to: notes, notebooks, drawings, work papers, technical data, experimental results, statistics, findings, and conclusions. |
Retain 5 year(s) after last action |
Confidential Destruction |
COV 2.2-2822
|
3/12/2026 |
| 200243 |
Research: Sponsored Programs: Effort Reports
|
This series documents the time spent on a research project. This series may include, but is not limited to: timesheets. |
Retain 10 year(s) after end of state fiscal year |
Non-confidential Destruction |
|
3/12/2026 |
| 101173 |
Student Affairs: Hearing or Investigation Records
|
This series documents the investigation into student disciplinary matters by college or university staff. This series may include, but is not limited to: charges, findings, and recommendations. |
Retain 3 year(s) after end of academic year |
Confidential Destruction |
|
3/12/2026 |
| 101174 |
Student Affairs: Judicial/ Disciplinary Records
|
This series documents disciplinary actions taken against students for violations of college or university rules, regulations or student codes. This series may include, but is not limited to: charges, findings, and recommendations. |
Retain 3 year(s) after end of academic year |
Confidential Destruction |
|
3/12/2026 |
| 200244 |
Student Affairs: Student Criminal History
|
This series documents self-reported criminal history done by students. This series may include, but is not limited to: reported criminal history or acknowledgement of nothing to report. |
Retain 3 year(s) after graduation or withdrawal |
Confidential Destruction |
|
3/12/2026 |
| 101177 |
Student Affairs: Student Honor Council - Acquittals
|
This series documents the actions, findings and recommendations of the Student Honor Council when a student is acquitted of charges. This series may include, but is not limited to: charges and court transcripts. |
Retain until after closed |
Confidential Destruction |
|
3/12/2026 |
| 101178 |
Student Affairs: Student Honor Council - Conviction
|
This series documents the actions, findings and recommendations of the Student Honor Council when a student is not acquitted of charges. This series may include, but is not limited to: charges and court transcripts. |
Retain 3 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101179 |
Student Affairs: Student Organizations
|
This series documents the management and control of student organizations approved or authorized by the college or university. This series may include, but is not limited to: organizational reports, by-laws, meeting minutes, and lists of members. |
|
Permanent, In Agency |
|
3/12/2026 |
| 200694 |
Student Affairs: Title IX Records
|
This series documents Title IX incidents, investigations and resolutions. This series may include, but is not limited to: records of investigations, audio or video transcripts or recordings, disciplinary sanctions, remedies for the complainant, records of appeal, informal resolutions, and records of actions taken in response to complaints. |
Retain 7 year(s) after closed |
Confidential Destruction |
34 CFR 106.45(b)(10)
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3/12/2026 |
| 200695 |
Student Affairs: Title IX Training Records
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This series documents the training for employees involved in the Title IX process. This series may include, but is not limited to: training materials. |
Retain 7 year(s) after end of academic year |
Confidential Destruction |
34 CFR § 106.45
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3/12/2026 |
| 200555 |
Student Election Records
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This series documents the election process for student-run organizations, committees, and boards. This series may include, but is not limited to: election database, tally sheets, logs and petitions, eligibility forms, and applications to run for election. |
Retain 2 year(s) after event |
Non-confidential Destruction |
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3/12/2026 |
| 101172 |
Student Finances: Delinquent Accounts
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This series documents the reporting, receipt and collection of funds to cover bad checks. This series may include, but is not limited to: account information and correspondence. |
Retain 3 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101184 |
Student Health: Laboratory Operation Records
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This series documents the operation of and services provided by the campus laboratory. This series may include, but is not limited to: equipment calibration, logs, statistics, summaries, and routine or special reports. |
Retain 2 year(s) after last action |
Confidential Destruction |
|
3/12/2026 |
| 101189 |
Student Health: Patient Medical Records
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This series documents treatment of students by the college or university health system, excluding sexual assault records. This series may include, but is not limited to: lab reports, psychological/psychiatric or mental health counseling records, radiology reports, and treatment of student athletes/candidates. |
Retain 6 year(s) after last action |
Confidential Destruction |
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3/12/2026 |
| 101190 |
Student Health: Pharmacy Operation Records
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This series documents the operation of and services provided by the campus pharmacy. This series may include, but is not limited to: drug accounting cards; drug destruction records; drug inventory records; prescriptions; drug requesting, receiving and dispensing records; statistics; and reports. |
Retain 2 year(s) after last action |
Confidential Destruction |
21CFR1304.04
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3/12/2026 |
| 101200 |
Student Health: Radiology Operation Records
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This series documents the operation of and services provided by on campus radiology. This series may include, but is not limited to: statistics, summaries, and routine or special reports. |
Retain 2 year(s) after creation |
Non-confidential Destruction |
|
3/12/2026 |
