| 200401 |
Certification Standards Documentation
|
This series documents the academy's certification or recertification by the Department of Criminal Justice Services (DCJS), and the academy's compliance with any of the certification standards. This series may include, but is not limited to: the academy's three-year plan and supporting documentation. |
Retain 3 year(s) after audit |
Non-confidential Destruction |
|
12/11/2025 |
| 200398 |
Class/Session Records: Basic Training
|
This series documents completion of training sessions and cohorts. This series may include, but is not limited to: attendance records, syllabus information, lesson plans, curriculum guides, schedule records, instructor information, course and instructor evaluations, group photographs, officer assignment information, weekly activity reports, and supporting documentation. |
Retain 20 year(s) after event |
Confidential Destruction |
|
12/11/2025 |
| 200399 |
Class/Session Records: In-Service
|
This series documents completion of in-service and all other training sessions not included in the Class/Session Records: Basic Training series. This series may include, but is not limited to: attendance records, curriculum guides, lesson plans, instructor information, course and instructor evaluations, and supporting documentation. |
Retain 5 year(s) after end of calendar year |
Confidential Destruction |
|
12/11/2025 |
| 200400 |
Instructor Records
|
This series documents the qualifications and schedules of past and present instructors for courses at the academy. This series may include, but is not limited to: certification and qualification documentation and class schedules.
|
Retain 20 year(s) after separation |
Confidential Destruction |
|
12/11/2025 |
| 200402 |
Student Records
|
This series documents a student's' history of attending entry-level training sufficient to document that all performance objectives and outcomes have been successfully completed. This series may include, but is not limited to: attendance records, transcripts, counseling records, accident and injury records, discipline records, testing and performance records, and Field Training Officer (FTO) records. |
Retain 20 year(s) after event |
Confidential Destruction |
|
12/11/2025 |
| 200958 |
Student Records: Digital Training Record Data
|
This series documents a student's' history of attending entry-level training sufficient to document that all performance objectives and outcomes have been successfully completed and are stored in a state-operated database. This series may include, but is not limited to, summary data. |
Retain 50 year(s) after end of calendar year |
Non-confidential Destruction |
|
12/11/2025 |
| 200403 |
Training Aids for Courses
|
This series documents the tools used by instructors to assist in teaching courses. This series may include, but is not limited to: DVDs, CDs, electronic presentations, URLs for copyrighted material, films, videos, and slides. |
Retain 5 year(s) after no longer administratively useful |
Confidential Destruction |
|
12/11/2025 |
